O’FALLON CITY COUNCIL
MEETING MINUTES
April 19, 2004
The meeting was called to order at 7:04 p.m. by Mayor Gary Graham who then led “The Pledge of Allegiance to the Flag.”
Philip Goodwin, City Clerk, called the roll: David Horton, present; Nila Grogan, present; Ed True, present; Becky Henry, present; Rick Reckamp, present; Jerry Mouser, present; Tom Bequette, present; Allen Medford, present; Michael Bennett, present; Dennis Renner, present; Jason Boone, present; Ned Drolet, excused; John West, present; Jerry Albrecht, present; A quorum was declared present.
APPROVAL OF MINUTES
Motion was made by J. Mouser and seconded by E. True to approve the minutes of the April 5th meeting. All ayes. Motion carried.
PUBLIC HEARING
Annual Budget for Fiscal Year Beginning May 1, 2004 and Ending April 30, 2005.
Public hearing opened at 7:05 p.m. No comments were made for or against this hearing.
Public hearing closed at 7:05 p.m.
Annexation Agreement for Shoppes at Green Mount for O’Fallon Development Group,
LLC. Mayor Graham asked the Council members to continue this hearing as there have
been plat changes, which need to be reviewed. All ayes. Public hearing opened at 7:06 p.m. No comments for or against this hearing. Public hearing closed, with a recess/continuance, at 7:07 p.m.
Annexation Agreement for Richard and Kathryn Kurtz at 399 N. Seven Hills Road. Public hearing opened at 7:07 p.m. No comments were made for or against this hearing. Public hearing closed at 7:07 p.m.
REPORTS
Residents of O’Fallon
Presentation of a check from Senator Clayborne to Mayor Graham and the Veterans Monument Committee. Senator Clayborne spoke, stating as Chairman of Energy and Environment Committee he has contact with corporate dollars, so he is able to obtain donations for various important causes. He was successful in raising $1,000 from Illinois American Water, $1,000 from Nycor, $2,000 from Ameren for a total of $4,000. He stated he had promised $5,000, and he promised he would obtain the remainder.
Senator Clayborne introduced the following for their efforts in working on the Veterans Monument Committee: Betty Osborne, Chairwoman; Beth Reidelberger, Betty Osborne’s daughter and her husband who is a Veteran; Ralph Keller, O’Fallon Historical Society; Harriet Baker, President of O’Fallon Woman Club and Library Board and Friends of Library; Sue Tourquette whose father, uncle, husband, and daughter all are serving in the Armed Forces. Debbie Yaeger, on several City committees, whose husband is a veteran and has a son who serves in the Air National Guard; Ruth Hill, Committee member; Dick Glogowski, veteran of the Korean and Vietnam wars. Betty Osborne thanked the City for donating the land to place the Monument on.
Jeff Holland, developer and builder of Savannah Hills Subdivision spoke. He stated six months ago a pre-annexation agreement was obtained with the City. He requested this item be moved ahead and be approved on 2nd Reading, as he stated they are have infrastructure completed and are ready to move forward with building. He stated he has agreed to purchase only 20 permits by June 15th through the County, and he will match or pay the difference between County and City permits. Or if he gets the 2nd Reading tonight, he could purchase permits directly from the City. Mayor Graham explained that when a new home goes on the books in St. Clair County, it is a long process, up to 29 months, due to State laws, before the City schools actually get the money. He
stated that Senator Clayborne has agreed to sponsor a bill at the State level to change the process. He stated the sooner a house is built, the sooner the school gets money.
Mayor Graham noted that City Treasurer, Dave Hursey, was in attendance.
Clerk
Request from O’Fallon Booster Club to conduct a raffle from May 21, 2004 – May 23, 2004 during the Mayfest Celebration.
Request from O’Fallon Booster Club to hold a parade on Saturday, May 22nd starting at
6:00 p.m. and ending around 7:30 p.m. for the Mayfest Celebration.
Motion was made by J. Mouser and seconded by D. Renner to approve both items under
the Clerks report. All ayes. Motion carried.
Mayors Report
Announcement to the City and Council members that Alderman Ned Drolets’ mother, Antoinette Drolet passed away. A moment of silence was held to honor this lovely lady.
April 30th is the City’s Cubs/Cardinal night at the stadium. Tickets are still available.
Proclamation read declaring the week of April 18 – 24, 2004 as “Volunteer Week”.
He stated the City has 230 volunteers in the City, who are heroes of the community.
This month’s Southwestern Illinois Council of Mayors will be held Thursday, April 22nd at the Collinsville Holiday Inn. They are presenting a study about jobs and workforce in St. Clair County.
RESOLUTIONS
Motion was made by J. Mouser and seconded by D. Renner to consider the Omnibus Rule on Items 1– 6. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by N. Grogan to pass Item 1 through 6 under the Omnibus Agreement.
ITEM 1 – Resolution Authorizing the Mayor to Sign a Pre-annexation Agreement with Richard and Kathryn Kurtz
ITEM 2 - Resolution Authorizing the Mayor to Execute an Agreement with Henry, Meisenheimer & Gende, Inc. (HMG) for Professional Engineering Services for the Design of the Alma-Anne-Marilyn Sanitary Sewer Rehabilitation Project, in an amount not to exceed $20,800 and additional services for Easement Document Preparation and Acquisition on an as required basis
ITEM 3 - Resolution Authorizing the Mayor to Execute an Agreement with Henry, Meisenheimer & Gende, Inc. (HMG) for Professional Engineering Services for the Design of the Milburn School Road Water Main Extension Project, in an amount not to exceed $30,620
ITEM 4 - Resolution Authorizing the Mayor to Execute an Agreement with Henry,
Meisenheimer & Gende, Inc. (HMG) for Professional Engineering Services for
the Design of the Phase V Water Main Replacement Project – Priority Area 2, in
an amount not to exceed $28,240
ITEM 5 – Resolution Authorizing the Mayor to Execute an Agreement with M & I Construction for the Phase V Water Main Rehabilitation Project – Priority Area One, in the amount of $328,825.30
ITEM 6 - Resolution Approving And Accepting an Easement Plat for Part of the Southeast Quarter of Section 8, Township 2 North, Range 7 West of the Third Principal
Meridian, St. Clair County, Illinois by the City Of O’Fallon, Illinois
ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye;
J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
ORDINANCES
1st Reading Motion was made by J. Mouser and seconded by J. West to consider the Omnibus Agreement for Items 7, 8, 9, 10, & 11 on 1st Reading.
R. Reckamp raised question regarding item 9, concerning the length of the cul-de-sac on Millbrook Lane. Discussion was made regarding this. T. Shekell brought up an item of note regarding Savannah Hills. He stated the current plat would need to be replaced to show the addition of 10’ of right-of-way dedicated to the City along Old Collinsville Road. He suggested Council approval is contingent upon the additional 10’ of right-of-way.
R. Reckamp made comment that he feels the City, in the future, should try to keep subdivisions from being built on arterial streets. Discussion was made regarding this. A. Medford stated the homes in Savannah Hills will have internal driveways.
Motion was made J. Albrecht and seconded by E. True to consider Items 7, 8, 10, & 11 under the Omnibus on 1st Reading. All ayes. Motion carried.
ITEM 7 – Ord. Amending Ord. 623, Zoning, Planned Use Development known as “Storage Center of O’Fallon
ITEM 8 – Ord. Approving the Final Plat for the Villas at Braeswood Subdivision
ITEM 10 - Ord. Approving a Boundary Line Agreement Between the City of O’Fallon and the City of Collinsville
ITEM 11 - Ord. Amending Title XIII, Chapter 132, Section 132.15, Regarding Curfew
Motion was made by J. Mouser and seconded by A. Medford to approve Items 7, 8, 10, and 11 under the Omnibus Agreement on 1st Reading. ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
ITEM 9 - Ord. Approving the Final Plat for the Savannah Hills Subdivision
Motion was made by J. Mouser and seconded by A. Medford to approve item 9 on 1st Reading. Comment was made by D. Horton to amend the motion to show the final plat will be approved as amended to indicate the addition of 10’ of right-of-way along the East Side of Old Collinsville Road, as the current map does not reflect this. All ayes. Motion carried. Motion made by J. Mouser and seconded by E. True to accept the amendment.
ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
Motion was made by D. Horton and seconded by J. West to suspend the rules and place item #9 on 2nd Reading, as it would benefit the schools and the taxpayers to allow the developer to move forward in a timely manner. ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried
2nd Reading
Motion was made by J. Mouser and seconded by D. Renner to consider the Omnibus Rule on Items 9, 12, 13, 14, and 15 on 2nd Reading. All ayes. Motion carried.
ITEM 9 - Ord. Approving the Final Plat for the Savannah Hills Subdivision
ITEM 12 - Ord. Amending Chapter 77, Traffic Schedules Regarding Stop Signs at Wesley Drive, Ravenwood Circle, and Emily Drive
ITEM 13 - Ord. Approving a Lease Agreement with St. Clair County for the placement of a Communication Antenna and Related Equipment
ITEM 14 - Ord. Amending Ord. 623, Zoning, Planned Use Development known as “Little Gym’s Retail Center”
ITEM 15 - Ord. Budgeting for all Corporate Purposes for the Fiscal Year Beginning
May 1, 2004 and Ending April 30, 2005
Motion was made by J. Mouser and seconded by D. Renner to approve Items 9, 12, 13, 14 & 15 under the Omnibus agreement. ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
A brief presentation was made by City Administrator, W. Denton, regarding item 10 and the proposed boundary lines. The City has been working with Troy and Collinsville to delineate boundary lines to assist in future growth. A. Medford commented on how important this is for the City and to thank the City staff for a fine job they are doing.
Discussion was made regarding mailing addresses.
STANDING COMMITTEES
Community Development J. Mouser stated the last meeting was April 6th. Minutes are attached. Four motions came out of that meeting. Motion was made by J. Mouser and seconded by N. Grogan to approve the following:
Motion to approve the Special Event Permit request from Main Street and Dance Rehearsal, LLC to hold a “Celebration of Dance” event on April 24, 2004
Motion to approve the Special Event Permit request from Chevy’s Fresh Mex to hold a “Cinco de Mayo” celebration from April 30, 2004 – May 5, 2004
Motion to approve the Special Event Permit request from O’Fallon Mayfest to hold the “May Fest” from May 21, 2004 – May 23, 2004
Motion to approve the signage for the O’Fallon Plaza Development.
D. Renner raised discussion regarding Becky’s Carpet. He stated the City gave her the variance with the agreement that she would change her advertising to list her business as an O’Fallon business. He states that her television ads still reflect Fairview Heights. Arnie Rosner, representing Becky’s, stated that that commercial had been produced last year and they will be producing a new one, which will reflect O’Fallon. Mayor Graham stated that once the advertisements are corrected, he would sign this. T. Shekell made clarification regarding the color of the signage, and the consistency of signage throughout the City.
ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried
Next CD meeting Tuesday, April 20th at 6:00 p.m.
Public Works A. Medford stated the minutes of the April 8th committee meeting were distributed prior to the Council meeting. He stated action items were taken care of tonight. Next meeting is Thursday, April 22nd at 6:30 p.m.
Safety E. True stated they met on April 14th. The next committee meeting will be Wednesday, May 12th 6:30 p.m. in the conference room.
D. Renner thanked the Chief of Police and officers for the additional patrols in the Central School area. He states the residents are very pleased.
Personnel/Finance J. West stated the minutes of the April 8th Finance Administrative meeting are included in the packet. Motion was made by J. West and seconded by R. Reckamp to authorize the purchase of automatic billing equipment as provided in the AMR bond issue for a total of $159,073. ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
Motion was made by J. West and seconded by N. Grogan approve Warrant #62 in the amount of $293,395.028. ROLL CALL: N. Grogan, aye; E. True, aye; B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye; D. Horton, aye. All ayes. Motion carried.
Next meeting Thursday, April 22nd at 5:30 p.m.
Parks/Environment J. Albrecht stated the next meeting is May 10h at 7:00 p.m. in the conference room.
EXECUTIVE SESSION
Motion by D. Renner and was seconded by N. Grogan to go into Executive Session to discuss sale or purchase of City property. ROLL CALL: D. Horton, aye; N. Grogan, aye; E. True, aye: B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried
The Council went into Executive Session at 7:50 p.m. and came out at 7:55 p.m.
ACTION TAKEN ON EXECUTIVE SESSION ITEMS
Motion was made by J. Albrecht and seconded by J. Mouser to enter into contract for purchase of approximately 100’ of real estate on corner of State and Cherry. ROLL CALL: D. Horton, aye; N. Grogan, aye; E. True, aye: B. Henry, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette, aye; M. Bennett, aye; D. Renner, aye; J. Boone, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
ADJOURNMENT
Motion was made by J. Albrecht and seconded by N. Grogan to adjourn. All ayes. Motion carried.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted by,
Philip A. Goodwin, City Clerk
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