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O’FALLON CITY COUNCIL
MEETING MINUTES
September 20, 2004
The meeting was called to order at 7:04 p.m. by Mayor Gary Graham, who led “The Pledge of Allegiance to the Flag”.
Philip Goodwin, City Clerk, called the roll: David Horton, present; Nila Grogan, present; Ed True, present; Becky Henry, present; Rick Reckamp, present; Jerry Mouser, present; Tom Bequette, present; Allen Medford, present; Michael Bennett, present; Dennis Renner, present; Jason Boone, present; Ned Drolet, present; John West, present; Jerry Albrecht, present. A quorum was declared present.
APPROVAL OF MINUTES
Motion was made by D. Renner and seconded by J. Albrecht to approve the minutes of the September 7th meeting. All ayes. Motion carried.
PUBLIC HEARING:
Mayor Graham opened the public hearing at 7:05 p.m. and called three times for public input regarding the annexation agreement for approximately 51.00 acres located on the south side of Milburn School Road referred to as Milburn Estates Subdivision. No one came forward. The public hearing was closed at 7:06 p.m.
RESIDENTS: No one came forward.
REPORTS
Clerk: Phil Goodwin announced that he had a request from the O’Fallon Women’s Club to conduct a raffle from September 23, 2004 – December 11, 2004. Motion made by J. Mouser and seconded by D. Renner to approve the request. Motion carried.
Mayor:
Mayor Graham welcomed Boy Scout Troop 85 who was present at the meeting. He also announced that the Open House for the new Public Safety Building is scheduled for Sunday, October 10th from 1 – 4 p.m. The facility is located at 284 N. Seven Hills Road. All residents are invited to attend and are encouraged to tour the entire facility.
Mayor Graham introduced Michael Trueblood of HDR Engineering and Lee Cannon of CBB Traffic and Transportation who presented an outline of the Transportation Plan for the development of the northwest section of the city. The area encompasses Bethel Road, Simmons Road, I-64, Milburn School Road, Pausch Road and Old Collinsville Road. They pointed out that with the increase of new homes in that area, a need will exist for better primary and secondary roadways. The goal is to adopt an amended comprehensive plan by incorporating the roads into the existing plan. Mayor Graham supports having a good sound plan in place. He asserted that the point of the plan is to move the residents around easily by ensuring we have good access and road improvement, after M. Bennett’s question on development in the area.
Mayor Graham said that the plan will not spur development, but the city needs the right-of-way for future use. R. Reckamp inquired whether Fairview Heights had seen the plan and Mr. Cannon assured him that they have, although they have not seen the ultimate plan.
RESOLUTIONS
Motion was made by J. Mouser and seconded by D. Renner consider the resolution items 1, 2, 4, 5, 6, 7, and 8 under the omnibus rule. All ayes. Motion carried.
M. Bennett asked for clarification on item #2 regarding the cost of the plants. M. J. Hutchison, Director of Parks and Recreation stated that the city is capable of purchasing the plants wholesale, which will allow a $6,000 savings.
Motion was made by J. Mouser and seconded by J. West to approve items 1, 2, 4, 5, 6, 7, and 8.
Item 1 - Resolution Approving and Accepting a Subdivision of Land to be known as the Minor Subdivision of Central Park Plaza 3rd Addition, 2nd Amendment
Item 2 - Resolution Authorizing the Mayor to Execute an Agreement with Lagniappe, Inc. to Complete the Landscaping Portion of the Public Safety Facility in an amount not to exceed $43,031.00
Item 4 - Resolution Authorizing the Director of Finance to Secure a Lease/Purchase Agreement for Replacement/Upgrade of Fire Department Scott Air Packs for FY 2004/2005
Item 5 - Resolution Authorizing the Mayor to Execute an Agreement with Burns & McDonnell for Professional Services for the Update of the Water Distribution Report in an amount not to exceed $24,600.00
Item 6 - Resolution Authorizing the Mayor to Execute an Agreement with Henry, Meisenheimer & Gende, Inc. for Professional Engineering Services for the Elm & Orchard Mine Subsidence Rehabilitation not to exceed $60,260.00
Item 7 - Resolution Authorizing the Mayor and City Clerk to Execute an IDOT Permit Resolution and sign a Utility Permit Application for the Construction of a Waterline Crossing at I-64 and North Green Mount Road, IDOT Permit Number 8-24974
Item 8 - Resolution Authorizing the Mayor to Execute an Agreement with Kuhlmann Design Group for Professional Services for the Fulton Junior High Storm Water Drainage Study in an amount not to exceed $26,200.00
ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
Motion was made by J. Albrecht and seconded by E. True consider item #3, Resolution Authorizing the Mayor to Execute an Agreement with Metro-Ag, Inc., for the North Sludge Lagoon Cleaning and Sludge Disposal in the amount of $93,000.00.
Motion was made by R. Reckamp to amend the motion to include the prevailing wage, which would only add $13,000 to the contract. He stated that the city should pay the prevailing wage to support the working man. The motion died for a lack of a second.
ROLL CALL on original motion: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, no; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. Ayes - 13, Nos - 1. Motion carried.
Motion was made by J. Mouser and seconded by E. True consider item #9, Resolution Authorizing the Mayor to Sign an Annexation Agreement with Milburn Road, LLC. D. Horton had concerns about the storm water detention pond. He would like to see a Special Service Area (SSA) set up, so the homeowners would maintain the detention pond. D. Horton asserted that he wanted the SSA established at the time of the recording of the plat, since there is no assurance that the Homeowners Association will survive. He would like to see the entire tract under an SSA. J. Mouser said that if the homeowners association failed, then an SSA could be established. T. Shekell, Director of Planning and Zoning, stated that that provision is on page 5 of the agreement.
ROLL CALL: D. Horton, no; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. Ayes – 13, Nos – 1. Motion carried.
Motion was made by J. Mouser and seconded by E. True consider item #10, Resolution Approving and Accepting the Preliminary Plat of Milburn Estates. M. Bennett asked about the roundabout in the plan. J. Mouser said that the roundabout would have a traffic calming effect. T. Shekell answered that it would be the first roundabout in the city and that CBB did a study on the roundabout and felt that it would function well. N. Drolet requested clarification on the street widths, and if the request for a variance would change our standard. T. Shekell said it would not, that their request is 37’2 with back to back curb on the main road coming in. The roads that have the variance are the two loops at 30’, which also contains two 30’ wide cul-de-sacs. Parking will be allowed on both
sides of the street.
ROLL CALL: D. Horton, no; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. Ayes – 13, Nos – 1. Motion carried.
ORDINANCES
1st Readings
Motion was made by J. Mouser and seconded by N. Grogan to place on 1st Reading
Item #11 - Ord. Approving the Final Plat of the Windsor Creek – 1st Phase Subdivision.
ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
2nd Readings
Motion was made by J. Albrecht and seconded by D. Renner to consider the omnibus rule for items 12, 13, and 14. ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by D. Renner to place the following items on 2nd Reading:
Item #12 - an Ordinance Annexing Certain Territory, Savannah Hills containing approximately 135.19 Acres.
Item #13 - an Ordinance Amending Ord. 623, Zoning, Planned Use Development known as “The Ginger Shop”.
Item #14 - an Ordinance Amending Ord. 623, Zoning, Planned Use Development known as “Candlewood Suites”.
ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
STANDING COMMITTEES
Community Development: J. Mouser stated the committee met on September 7, 2004 and a copy of the minutes is in the packet. J. Mouser said the next meeting is scheduled for September 21, 2004 at 6:30 p.m.
Public Works: A. Medford made a motion and seconded by E. True to approve the purchase of two Scag Sabre Tooth Tiger Zero Turn Radius Mowers from Erb Turf Equipment in the amount of $26,954.00. ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried.
A. Medford stated that the next meeting is scheduled for September 23rd at 6:30 p.m.
Safety: E. True said that the committee met on Monday, September 13th. They will meet again on Monday, October 11th at 7:30 p.m. D. Renner asked if an officer could be stationed at the intersection of State Street and Obernuefemann at peak times. E. True said that the committee is looking at all the options and they will come back to the Council with a solution at a later date.
Personnel/Finance: J. West stated that they met before the meeting to consider Warrant #72. Motion was made by J. West and seconded by R. Reckamp to approve
Warrant #72 in the amount of $656,604.78. ROLL CALL: D. Horton, aye; N. Grogan, aye; B. Henry, aye; E. True, aye; R. Reckamp, aye; J. Mouser, aye; T. Bequette aye; A. Medford, aye; J. Boone, aye; M. Bennett, aye; D. Renner, aye; N. Drolet, aye; J. West, aye; J. Albrecht, aye. All ayes. Motion carried. The next meeting which was scheduled for Thursday, September 23rd at 5:30 p.m. has been cancelled.
Parks/Environment: J. Albrecht stated that the committee met on September 13th and the next meeting date is open for now.
ADJOURNMENT
Motion was made by J. Mouser and seconded by E. True to adjourn. All ayes. Motion carried.
The meeting was adjourned at 8:06 p.m.
Respectfully submitted by,
Philip A. Goodwin, City Clerk
Minutes taken by
Maryanne Fair, Deputy City Clerk
Proper notice having been duly given
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