O’FALLON CITY COUNCIL
MEETING MINUTES
October 3, 2005
The meeting was called to order at 7:01 p.m. by Mayor Gary Graham, who then led “The Pledge of Allegiance to the Flag.”
Philip Goodwin, City Clerk, called the roll: Nila Grogan, present; Mary Schmidt, present; Ed True, present; Becky Henry, present; Rick Reckamp, present; Jerry Mouser, present; Tom Bequette, present; Allen Medford, present; Michael Bennett, present; Dennis Renner, present; Jason Boone, present; Ned Drolet, present; John West, present; Jerry Albrecht, present. A quorum was declared present.
Motion was made by J. Mouser and seconded by J. Albrecht to approve the minutes of the September 19, 2005, meeting. All ayes. Motion carried.
PUBLIC HEARING:
1. Drury Development Business District. Opened to public at 7:02 p.m. Mayor Graham called three times for public input. Mr. Terry Beiter, Manager of Strategic Planning for PGAV,~Inc., stepped forward and indicated he was prepared to give a presentation on the Business District Plan if there were any other public comments. Mayor Graham called a fourth time for public input. Since no one wanted to speak for or against the Drury Development Business District, Mr.~Beiter submitted his written Business District Plan for the record. Public hearing was closed at 7:04~p.m.
RESIDENTS:
Mayor Graham invited any residents of O’Fallon who would like to speak to the Council to step to the microphone.
Ms. Barbara Stefanovich of 1428 Keck Ridge came forward to express once again the objection of the residents of Keck Ridge Subdivision to the proposed entrance and exit of the New Life Christian Church via Keck Ridge.
N.~Drolet said at an earlier meeting Ms.~Stefanovich expressed strong concern regarding school buses picking up children at the corner of Troy-O’Fallon Road, and the request was made to the representatives of the church to allow the bus to use the parking lot for turning around. He asked Ms.~Stefanovich if the church representatives ever responded with an answer. Ms. Stefanovich said they did not. B.~Henry indicated Ms.~Stefanovich was also instructed to contact the District 90 School Board with concerns about safety for the students. The Mayor noted the School Board only meets once a month, on the third Tuesday.
J.~West said it was discussed at the last meeting about the sidewalks being extended along Troy-O’Fallon Road; however, he noticed a stone façade is currently being erected to advertise the subdivision. He asked if that would interfere with the sidewalk extension. Some of the residence said they felt it would interfere with extending the sidewalk, but they said their preference would be to have the buses enter the subdivision and keep the children off Troy-O’Fallon Road.
REPORTS:
Clerk’s Report: City Clerk Phil Goodwin presented two requests:
1. Request from the Veterans of Foreign War Post 805 to conduct a Veteran’s Day Parade on November 11, 2005, from 2-3 p.m.~~~~~~~~
A motion was made by R. Reckamp and seconded by E. True to approve the request. All ayes. Motion carried.
2. Request from O’Fallon/Fairview Heights Lions Club to conduct a roadblock on October 14 from 7-10 a.m. and 3-6 p.m. and October 15 from 7-11 a.m. at the intersections of State and Smiley and State and Lincoln.
N. Grogan noted that the O’Fallon High School Homecoming Parade would be held Saturday, October 15, beginning at 10 a.m. R.~Reckamp said it was his understanding the Ordinance limits the roadblocks to eight (8) hours total. A.~Medford asked if the Fairview Heights Lions Club has reciprocated and suggested the two cities alternate for this effort. Since the Council would not be meeting again prior to the proposed roadblock, Mayor Graham recommended the request be approved subject to the City Clerk ensuring it meets the regulations of the City Ordinance. He also recommended it be approved for October 14 only to prevent conflicts with the Homecoming Parade.
Motion was made by D. Renner and seconded by J. Boone to approve the request for October~14 only, contingent upon the City Clerk ensuring it complies with the City Ordinance. Ayes – 13; Nays – 1 (Drolet). Motion carried.
N.~Drolet expressed concern with the possibility of the repaving of Lincoln not being completed before the roadblock takes place.
Mayor’s Report:
Mayor Graham stated that about ten City officials recently attended the Illinois Municipal League (IML) Conference in Chicago. M.~Schmidt and J. Boone reported on various aspects of the conference, including sessions they attended and knowledge they acquired.
Mayor Graham read a proclamation declaring October 9-15, 2005, as Fire Prevention Week. Fire Chief Brent Saunders accepted the proclamation and announced an open house on October 11-13 from 6:30-9:30 p.m. at Fire Station #2 (located on Highway~50). The Mayor noted the Fire Department continues to solicit donations for a Fire Safety Smoke House, which would be used to train both children and adults in fire safety and prevention. Approximately $35,000 is needed for this purpose.
RESOLUTIONS:
Motion was made by A. Medford and seconded by R.~Reckamp to approve Resolution Item 1.
ITEM 1 - Resolution Authorizing the Mayor to Execute an Agreement with Oates Associates for Continuing Professional Services
ROLL CALL: M. Schmidt, aye; E. True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T. Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D. Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N. Grogan, aye. All ayes. Motion carried.
Motion was made by A. Medford and seconded by D. Renner to approve Resolution Item~2.
ITEM 2 – Resolution Authorizing the Mayor to Sign the IDOT Letter of Understanding for the I-64 Interchange #14 Improvements
M.~Bennett stated the traffic on Exit 14 continues to grow, and he suggested the City begin looking long-term at a complete redesign of the entire interchange and not just improving the traffic signals.
ROLL CALL: E. True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D. Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N. Grogan, aye; M. Schmidt, aye. All ayes. Motion carried.
ORDINANCES:
1st Readings
Motion was made by J. Mouser and seconded by E. True to place on 1st Reading Ordinance Item 3.
ITEM 3 – Ordinance Authorizing the City to Require Payment of the City’s External Consultant Fees Involving the Review of Land Development Proposals
J.~Albrecht asked the timeframe for when the City expected these reviews to be completed. T.~Shekell said that prior to the proposal coming before the City Council or prior to building permits being issued, the plan review fee would need to be paid. Therefore, the review schedule would be adjusted accordingly.
The Mayor added that these plans are very complicated; and many times the City must go back to the developer with questions or concerns. The developer then consults with their engineer and doesn’t get back to the City for another week or two. This can sometimes draw the process out to four or five weeks.
ROLL CALL: B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D. Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N. Grogan, aye; M. Schmidt, aye; E.~True, aye. All ayes. Motion carried.
2nd Readings
Motion was made by J. Mouser and seconded by J. West to approve 2nd Reading Ordinance Item 4.
ITEM 4 - Ordinance for the Amendment of Special Use Procedures Giving the
Planning Commission Increased Authority, the Amendment of Home Child Care
Zoning Regulation, the Amendment of Garage Conversion for Dwelling Use Zoning Regulation, Increase in Maximum Lot Coverage for SR-3, MH-1, and MH-2 Districts, and the Amendment of Written Protest Procedures (As Amended)
N. Drolet expressed his appreciation for requiring the applicant to notify neighbors located within 100 feet of the proposed home child care.
ROLL CALL: R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D. Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N. Grogan, aye; M. Schmidt, aye; E.~True, aye; B. Henry, aye. All ayes. Motion carried.
Mayor Graham said he has contacted Mr.~Rodden of HMG, who will be conducting a complete study to determine if the sewer rate increase can be extended over five to seven years. The Mayor attributed the high sewer rates to the 35_year-old major trunk line that runs to the sewer plant, which is in continuous need of repairs.
Motion was made by J. Albrecht and seconded by N. Grogan to place 2nd Reading Ordinance Item 5 on hold. All ayes. Motion carried.
ITEM 5 – Ordinance Amending Chapter 51, Regarding Sewer Service Rates
Motion was made by A. Medford and seconded by J. West to place 2nd Reading Ordinance Item 6 on hold, since it falls into the same category as Item 5. All ayes. Motion carried.
ITEM 6 –~Ordinance Amending Chapter 51, Regarding Tap In Charges
Motion was made by J. Mouser and seconded by B. Henry to approve 2nd Reading Ordinance Item 7.
J.~West stated that even if Item 7 does not pass tonight, it would not solve the traffic and safety problems on Keck Ridge. He recommended another access from the church to Troy-Scott Road be considered in the future.
ITEM 7 – Ordinance Approving the Final Plat of Keck Ridge, 1st Addition
ROLL CALL: J.~Mouser, aye; T.~Bequette, aye; A.~Medford, nay; M.~Bennett, aye; D.~Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, nay; J.~Albrecht, nay; N.~Grogan, nay; M. Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye. Ayes – 10; Nays – 4. Motion carried.
ITEM 8 –~Ordinance Approving the Final Plat of Savannah Hills Additions (Placed on hold.)
STANDING COMMITTEES:
Community Development: J. Mouser stated they met on September 26, 2005; and there was one motion coming out of that meeting. Motion was made by J.~Mouser and seconded by D. Renner to approve the 12-month extension to March 15, 2006, for Governor French Academy to submit a final development plan. All ayes. Motion carried.
Their next meeting will be October 10, 2005, at 6:00 p.m.
Public Works: A. Medford said they met September 26, 2005; and they have three motions coming out of that meeting.
Motion was made by A. Medford and seconded by J. Albrecht to approve payment to LW Contractors in the amount of $27,728.58 for the Windsor Creek, Phase II and II water line upgrade.
ROLL CALL: T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D.~Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye. All ayes. Motion carried.
Motion was made by A. Medford and seconded by N. Grogan to approve the bid in the amount of $15,050 from Treeman of Greenville for the removal and pruning of right-of-way trees.
ROLL CALL: A.~Medford, aye; M.~Bennett, aye; D.~Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye. All ayes. Motion carried.
Motion was made by A. Medford and seconded by J. Albrecht to approve the bid in the amount of $25,400 from Williams Construction for the Public Works roof replacement.
ROLL CALL: M.~Bennett, aye; D.~Renner, aye; J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye. All ayes. Motion carried.
The next Public Works meeting is scheduled for October 24, 2005, at 7:30~p.m.
Public Safety: E. True stated they have not met since the last Council meeting. The next Public Safety meeting is scheduled for October 10, 2005, at 7:30~p.m.
Finance/Administration: J. West stated they met before tonight’s City Council meeting to discuss Warrant 97.
Motion was made by J. West and seconded by R. Reckamp to pay Gifts for Individuals in the amount of $1,166.27.
ROLL CALL: D.~Renner, aye; J.~Boone, aye; N.~Drolet, abstain; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye. Ayes – 13; Abstain - 1. Motion carried.
Motion was made by J. West and seconded by R. Reckamp to approve Warrant~97 in the amount of $840,506.75.
ROLL CALL: J.~Boone, aye; N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D.~Renner, aye. All ayes. Motion carried.
Their next meeting is scheduled for October 24, 2005, at 5:30 p.m.
Parks/Environment: J.~Albrecht said their next meeting is scheduled for October~10, 2005, at 5:30 p.m.
EXECUTIVE SESSION: None.
ADJOURNMENT:
Motion was made by D. Renner and seconded by R. Reckamp to adjourn.
ROLL CALL: N.~Drolet, aye; J.~West, aye; J.~Albrecht, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; D.~Renner, aye; J. Boone.
All ayes. Motion carried.
The meeting was adjourned at 7:37 p.m.
Respectfully submitted by,
__________________________
Philip A. Goodwin, City Clerk
Minutes taken by
Sharon L. Wisely, Transcriptionist
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