O’FALLON CITY COUNCIL
MEETING MINUTES
November 7, 2005
The meeting was called to order at 7:05 p.m. by Mayor Gary Graham, who then led “The Pledge of Allegiance to the Flag.”
Philip Goodwin, City Clerk, called the roll: Nila Grogan, present; Mary Schmidt, present; Ed True, present; Becky Henry, present; Rick Reckamp, present; Jerry Mouser, present; Tom Bequette, present; Allen Medford, present; Michael Bennett, present (arrived at 7:10); Dennis Renner, excused; Jason Boone, present; Ned Drolet, excused; John West, present; Jerry Albrecht, excused. A quorum was declared present.
Motion was made by J. Mouser and seconded by E. True to approve the minutes of the October 17, 2005, meeting. All ayes. Motion carried.
PUBLIC HEARING: None.
RESIDENTS:
Mayor Graham invited any residents of O’Fallon who would like to speak to the Council to step to the microphone. No one came forward.
REPORTS:
Clerk’s Report: City Clerk Phil Goodwin introduced Salvation Army Captain Jason Puff. Captain Puff recognized several members of his Advisory Board and announced the kickoff of the annual Tree of Lights campaign. He indicated last year was one of the most successful campaigns ever with over $220,000 collected from the red kettles. Captain Puff also gave an overview of how the community was served from their fundraising efforts and thanked the City for its support. B.~Henry, who is organizing volunteers for the red kettles, said she would like to have a day of bell ringing by the City Council members at one of the O’Fallon stores.
City Clerk Phil Goodwin introduced OTHS teacher Ms. Tiffany Truran and students from the Political Science Club. He said the City of O’Fallon and the Village of Shiloh are partnering with the OTHS Political Science Club under the direction of Ms. Truran to expose the students to city government by having them volunteer at various functions and providing learning opportunities for them.
City Clerk Phil Goodwin presented four requests:
1. Request from St. Clair County Extension and Education Foundation to conduct a raffle on November 9, 2005
2. Request from OTHS Band Boosters to conduct a raffle on November 16, 2005
A motion was made by R. Reckamp and seconded by M. Bennett to approve the requests. All ayes. Motion carried.
3. Request from O’Fallon Homecoming Association to conduct the Christmas Parade on Saturday, December 3, from 6:00 p.m. – 7:00 p.m.
A motion was made by M. Bennett and seconded by R. Reckamp to approve the request. All ayes. Motion carried.
4. Request from O.U.S.A.R.T to conduct a roadblock on Friday, November 25, and Saturday, November 26, from 8:00 a.m. – 12:00 p.m. at the intersection of Lincoln and State pending proof of insurance
A motion was made by E. True and seconded by J. Boone to approve the request. All ayes. Motion carried.
Mayor’s Report:
Mayor Graham recognized members of Boy Scout Troop 94 who were in attendance working on their Citizenship badges.
The Mayor stated Moye School had an auction by the parents this weekend to raise funds for their various programs. He congratulated them for their outstanding volunteer efforts and estimated their proceeds to be in excess of $40,000. M.~Bennett added that the OTHS Marching Panthers had their annual craft fair this weekend, and B.~Henry noted that it was their 25th year for hosting this event.
Mayor Graham stated a group of superintendents would be arriving later in the meeting to present their study of Impact Fees. He noted they were addressing the Village of Shiloh at this time.
RESOLUTIONS:
Regarding Resolution Item 1, R. Reckamp said the Resolution does not mention what happens if and when a volunteer firefighter becomes a full-time employee, and he felt it should be addressed. The Mayor said the program is strictly for volunteers; so if a volunteer would become a City employee, he/she would be excluded from the program. However, he said they could have the City attorneys review it.
Motion was made by J. Mouser and seconded by N. Grogan to consider the Omnibus Rule for Resolution Items 1-6. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by E. True to approve Resolution Items~1-6.
ITEM 1 – Resolution Enacting Length of Service Award Program (LSOAP) to Reward Members of the O’Fallon Fire Department
ITEM 2 – Resolution Authorizing the Mayor and Council to Support the Inspection and Maintenance Plan for Chesapeake Junction Phase II Crossing and Creek Channel Modification as Required by IDNR
ITEM 3 – Resolution Authorizing the Mayor and Council to Support the Betty Lane Sewer Extension as Requested by the IEPA
ITEM 4 – Resolution Authorizing the Mayor to Execute an Agreement with H & M Backhoe of Swansea for $132,339.35 to construct a Culvert Extension along Seven Hills Road, extend a sidewalk and correct drainage problems
ITEM 5 – Resolution Approving and Accepting the Preliminary Plat of the Del Ray Estates Subdivision
ITEM 6 – Resolution Authorizing the Mayor to Execute an Amended Agreement with the State of Illinois, IDOT, St. Clair County, and Shoppes of Green Mount, LLC for Engineering and Construction Modification of the Pierce/Regency Park/Green Mount Intersection
ROLL CALL: M. Schmidt, aye; E. True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T. Bequette, aye; A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N. Grogan, aye. All ayes. Motion carried.
ORDINANCES:
1st Readings
Regarding Item 16, M.~Bennett said he’s glad Del Ray Estates will be single-family; however, he understood everything would be a minimum of SR-2 and no more SR-3 would be issued. T.~Shekell stated the property is currently zoned multi-family, so the applicant could have built multi-family but they wanted to finish out the single-family subdivision already in place.
Motion was made by J. Mouser and seconded by J. West to consider the Omnibus Rule for 1st Reading Ordinance Items 7-9 and 11-17. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by N. Grogan to place on 1st Reading Ordinance Items 7-9 and 11-17.
ITEM 7 – Ordinance Authorizing the Purchase of Real Estate located adjacent to 123~Elm Street
ITEM 8 – Ordinance Establishing and Designating the O’Fallon/Drury Business District and Approving the Business District Plan
ITEM 9 – Ordinance Amending Ordinance 623, Zoning, Planned Use Development known as “Your Home Team Office Building” at 813 W. Hwy 50
ITEM 11 – Ordinance Amending Ordinance 623, Zoning, Planned Use, Allisanna Office Bldg., 702 W. Hwy. 50
ITEM 12 – Ordinance Approving the Final Plat of Lake St. Ellen, 1st Addition
ITEM 13 – Ordinance Amending Ordinance 623, Zoning, Planned Use, Premier Properties Office Buildings at 1417, 1425, and 1433 N. Green Mount Road
ITEM 14 – Ordinance Amending Ordinance 623, Zoning, Park Glen Estates
ITEM 15 – Ordinance Amending Chapter 51, Section 51.141, Regarding Authority of City for Right of Entry
ITEM 16 – Ordinance Amending Ordinance 623, Zoning, Del Ray Estates
ITEM 17 – Ordinance Amending Chapter 72, Schedule IV, Adding Additional Snow Routes
R. Reckamp noted that although Princeton Drive is noted on the map as a snow route, it is not listed on the schedule. D. Sullivan indicated the schedule would be corrected to include Princeton Drive.
ROLL CALL: E. True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M. Schmidt, aye. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by E. True to place on 1st Reading Ordinance Item 10.
ITEM 10 – Ordinance Amending Ordinance 623, Zoning, Planned Use, Frieze Harley Davidson
J. Boone said he and N.~Drolet share a concern that one of the conditions for approval indicates special event permits shall be secured by the City for all promotion and motorcycle rides for charity events. They felt the special event permits should be required for profit events as well. Mayor Graham said all special events currently require a permit. T.~Shekell confirmed that the Special Event Ordinance covers all private events such as these, but he said it does not hurt to include it in the Ordinance. J.~Boone said if N.~Drolet has a continued concern, they could address it at 2nd Reading.
ROLL CALL: B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E. True, aye. All ayes. Motion carried.
2nd Readings
Motion was made by J. Mouser and seconded by J. West to consider the Omnibus Rule for 2nd Reading Ordinance Items 19-21. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by N. Grogan to approve 2nd Reading Ordinance Items 19-21.
ITEM 19 – Ordinance Annexing the Eric and Patricia Schmitt property containing 8.86~Acres on two lots, 537 and 541 Scott Troy Road
ITEM 20 – Ordinance Approving the Final Plat for Cobblestone Ridge, 1st Addition
ITEM 21 – Ordinance Amending the Code of Ordinances Traffic Schedules for Stop/Through Street Intersections
ROLL CALL: R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye. All ayes. Motion carried.
Motion was made by J. Mouser and seconded by E. True to approve 2nd Reading Ordinance Item 18.
ITEM 18 – Ordinance Amending the Zoning Code establishing a Hearing Officer to Review Variances, Amending the Provisions Pertaining for Special Uses and the Responsibilities of the Zoning Board of Appeals and Planning Commission – As Amended
B. Henry explained the “Amended” portion includes the following provision: “Upon becoming home rule, the City Council will have the right to hear appeals from the hearing officer within 21 days of the hearing officer’s decision.”
ROLL CALL: J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, nay; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye. Ayes – 10; Nays - 1. Motion carried.
ITEM 22 – Ordinance Approving the Final Plat of Savannah Hills Additions (Placed on hold.)
ITEM 23 – Ordinance Amending Chapter 51, Regarding Sewer Service Rates (Placed on hold.)
ITEM 24 – Ordinance Amending Chapter 51, Regarding Tap In Charges (Placed on hold.)
STANDING COMMITTEES:
Community Development: J. Mouser stated they met on October 24, 2005, and the minutes are attached. Their next meeting will be November 14, 2005, at 6:00 p.m.
Public Works: A. Medford said they met on October 24, 2005; and there are three motions coming from that meeting.
Motion was made by A. Medford and seconded by J. Mouser to approve the purchase of GIS Software in the amount of $2,500 for the SPSS and $10,500 for the ArcSDE software
ROLL CALL: T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye. All ayes. Motion carried.
Motion was made by A. Medford and seconded by J. Mouser to approve the purchase of St. Clair County Digital Parcel Information and Aerial Photography GIS Data in the amount of $30,903
M. Bennett asked if all the municipalities that purchase this system are being charged a base rate or are they being charged depending on the amount of usage. D.~Sullivan said they are charged a standard rate.
ROLL CALL: A.~Medford, aye; M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye. All ayes. Motion carried.
Motion was made by A. Medford and seconded by N. Grogan to approve the purchase of a hoist for Unit #16, Sanitary Sewer Maintenance Vehicle in the amount of $6,279
ROLL CALL: M.~Bennett, aye; J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye. All ayes. Motion carried.
Their next meeting is scheduled for November 28, 2005, at 7:00 p.m.
Public Safety: E. True stated they have not met since the last City Council meeting. The next Public Safety meeting is scheduled for November 14, 2005, at 7:30~p.m.
Finance/Administration: J. West stated they met before tonight’s City Council meeting to discuss Warrant 99.
Motion was made by J. West and seconded by R. Reckamp to approve Warrant~99 in the amount of $967,176.37.
ROLL CALL: J.~Boone, aye; J.~West, aye; N.~Grogan, aye; M.~Schmidt, aye; E.~True, aye; B. Henry, aye; R.~Reckamp, aye; J.~Mouser, aye; T.~Bequette, aye; A.~Medford, aye; M.~Bennett, aye. All ayes. Motion carried.
Their next meeting is scheduled for November 28, 2005, at 5:30 p.m.
Parks/Environment: M.~Hutchison reported their next meeting is scheduled for November 14, 2005, at 5:30~p.m.
Mayor Graham stated the area superintendents were present and turned the floor over to them. Present were: Russell Clover, Superintendent of OTHS; Nancy Gibson, Superintendent of District 90; Jennifer Filyaw, Superintendent of Shiloh; and Steve Amizich, Superintendent Central School.
Jennifer Filyaw distributed a draft Ordinance for the Council’s consideration and a copy of the Impact Fee Worksheet. She referenced other schools that have implemented Impact Fees, including Edwardsville and Naperville. Ms.~Filyaw explained that recent demographic studies have shown the school districts have grown, will continue to grow, and are in need of facility space. She reviewed the Impact Fee Worksheet and explained how the fees were derived. As an example, a 5-bedroom single-family detached residence will have a maximum allowable impact fee of $3,504.51. She stated that although the City Council can make changes to the draft Ordinance, the one being presented is the Ordinance used in Naperville that was upheld in court, so she discouraged a lot of changes being made. She encouraged City
Council members to call or email any of the superintendents with questions or comments.
Ms. Filyaw stated that according to the Ordinance, the impact fee is due when the land is platted. They recognize this could be a hardship on the developer, so the school districts suggest the impact fees be paid when the developer applies for a building permit. She also said they would be willing to work with the cities to have the school districts collect the impact fees and provide the City with a receipt to lessen the administrative burden on the cities.
M. Bennett said at the recent sessions attended by Council members in Chicago on this issue, there was talk about a possible Bill going through the State that would allow the school districts to impose the impact fees without using the City as a middleman. He asked if that Bill has advanced. Ms.~Filyaw was unsure of its progress. Mayor Graham said the Bill is being sponsored by the Illinois Municipal League and is still alive, but he wasn’t sure where it stood in the process.
M. Bennett noted on the Impact Fee Schedule, the cost per student is based on the acreage of the schools. However, the cost per home is broken down by the number of bedrooms, regardless of the acreage. Ms. Filyaw explained the impact fees are based on the number of children that would come out of that home, and the home’s acreage would impact the number of children in the home.
Mayor Graham said this issue would move to Community Development. He said this issue of impact fees has been discussed for over a year, but he explained it is not because the school districts or the City have been dragging their feet. Instead, it is because of the thorough study that was conducted and comprehensive report prepared. He commended the superintendents for the outstanding job they have done.
R.~Reckamp asked if the other affected municipalities have been notified. Ms.~Filyaw said the information was presented to Shiloh tonight, and they are taking it under consideration. Mr. Clover added that Darryl Sy, Superintendent of Pontiac-William Holliday School, would be presenting the same information to the City of Fairview Heights.
E. True asked if the impact fees would have an adverse affect on state aid. Ms.~Filyaw said the impact fees could only go into the site construction fund. It would not affect the education fund, which is where state aid predominantly goes into.
EXECUTIVE SESSION: None.
ADJOURNMENT:
Motion was made by E. True and seconded by A. Medford to adjourn. All ayes. Motion carried.
The meeting was adjourned at 7:48 p.m.
Respectfully submitted by,
__________________________
Philip A. Goodwin, City Clerk
Minutes taken by
Sharon L. Wisely, Transcriptionist
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