O’FALLON CITY COUNCIL
MEETING MINUTES
September 8, 2009
The meeting was called to order at 7:03 p.m. by Mayor Gary Graham who led the Council in “The Pledge of Allegiance to the Flag.”
Philip Goodwin, City Clerk, called the roll: Nila Grogan, present; Gene McCoskey, present; Ed True, excused; Dan Polites, present; Rick Reckamp, present; Jerry Mouser, present; John~Drolet, present; Allen Medford, present; Michael Bennett, present; Dennis Renner, present; Steve Engler, present; Ned Drolet, present; Jerry Albrecht, present; David Cozad, present. A quorum was declared present.
Motion by J. Mouser and seconded by N. Grogan to approve the minutes of
August 17, 2009. All ayes. Motion carried.
PUBLIC HEARING – Mayor Graham opened the Public Hearing at 7:04 p.m. on the Annexation Agreement with James Pikula for property located at 10159 Rieder Road, Parcel #04-26.0-300-007 totaling .34 acres. He called three times for public input, but no one came forward. The Public Hearing was closed at 7:04 p.m.
Mayor Graham opened the Public Hearing at 7:05 p.m. on Annexation Agreement with Robert Dietz for property located at 9939 Rieder Road Parcel #04-35.0-100-004 totaling 1.0 acres. He called three times for public input, but no one came forward. The Public Hearing was closed at 7:05 p.m.
RESIDENTS: Dave Hursey, City Treasurer, stepped forward to speak about the Treasurer’s position. He said it has been an honor to serve for two administrations. He has served the city for twelve years. He has never risked “even one penny of the principal in securing a return on these investments.” He added that “all investments that I have made for our city have been backed by the full faith and credit of the federal government of the United States of America.” He has also made sure that all of the funds received from the State are electronically sent to the local banks. The city has been able to secure three to five days of additional interest every month. He clarified that his salary is $10,999.32. He stated if the question is placed
on the ballot, the citizens will make the decision.
REPORTS:
Clerk’s Report: City Clerk Goodwin read a request from O’Fallon Rotary Club to sell alcohol at the City Park on September 26th – September 27th for the Strange Folk Festival. Motion by R. Reckamp and seconded by J. Albrecht to approve the request. All ayes. Motion carried.
City Clerk Goodwin also read the following requests:
2. Request from OTHS to conduct a parade on October 1, 2009 from 6:00 p.m. – 7:00 p.m. from Smiley Street to the school parking lot
3. Request from Moye Elementary PTO to conduct a raffle from September 8 – December 5, 2009 for the naming rights and street sign on the school property
4. Request from Moye Elementary PTO to conduct a raffle on November 21, 2009 for miscellaneous donated items
Motion by R. Reckamp and seconded by N. Grogan to approve the requests. All ayes. Motion carried.
He then read a request from O’Fallon Kiwanis Club to hold a roadblock on Saturday, October 17, 2009 from 8:00 a.m. – noon at the intersections of State/Lincoln and State/Smiley.
Motion by R. Renner and seconded by J. Mouser to approve the requests. All ayes except for R. Reckamp and N. Drolet.
City Clerk Goodwin also announced that he was excited to inform the citizens of the launch of Weblink on our City website, which will enable the view of public documents from the privacy of their homes. He has been striving toward this goal since 2001 and with the assistance of the IT department, it is now a reality. The City of O'Fallon has always practiced open government, and this is a gigantic step forward. Mayor Graham added that this total transparency actually exceeds what the State requires under the Freedom of Information Act.
Mayor’s Report:
Mayor Graham announced that the Strange Folk Festival will be held on September 26th and 27th, so everyone should mark their calendars.
He also applauded the Kixx Youth 17 and Youth 14 girls who captured the championship in Bolingbrook. He added that Mary Jeanne has built the park program over the years to what it is and congratulated the coaches on their tremendous coaching.
J. Albrecht applauded the group of employees: Jeff Stehman, Jerry Koerkenmeier, Jerry McNulty and Dan Bowman who remodeled Charles Schaefer’s, Iraq war veteran, bathroom to accommodate his injuries from the war.
Mayor Graham announced the reappointment of Autumn Wiggins to the Arts Commission. All ayes. The reappointment was approved.
Mayor Graham then read a proclamation declaring September 14 – 18, 2009 as Chamber of Commerce Week. Members of the Chamber of Commerce accepted the proclamation.
RESOLUTIONS: Motion by J. Mouser and seconded by D. Renner to consider Items 1 – 9 the under the Omnibus Agreement.
Mayor Graham read aloud the following resolutions:
ITEM 1 – Resolution Authorizing the Mayor to Execute a Joint Agreement Between the cities of Fairview Heights and O’Fallon for the Old Collinsville Road Reconstruction
ITEM 2 - Resolution Authorizing the City Clerk to Execute an IDOT Resolution Supporting the O’Fallon portion of the Old Collinsville Road Reconstruction Project in the amount of $479,486
ITEM 3 – Resolution Authorizing the Mayor to Execute a Temporary Construction Easement and Supporting IDOT Documents with St. Clair County Department of Roads and Bridges Associated to Parcel Index Number 04-18.0-206-001
ITEM 4 - Resolution Authorizing the City Clerk to Execute an IDOT Resolution Approving Use of Additional MFT Funds in the amount of $85,907.36 for the West Highway 50 Resurfacing Project, Section 01-00049-00-RS
ITEM 5 - Resolution Authorizing the City Clerk to Execute an IDOT Resolution Approving the Use of MFT Funds in the amount of $94,195.56 for the State Street Resurfacing Project, Section 05-00042-01-RS
ITEM 6 – Resolution Authorizing the Mayor to Execute an Agreement with Sherbut-Carson-Claxton for Professional Services for the Surveying, Drainage Design and Water Main Extension Design of and on a 2.4 Acre Tract of Land West of Hartman Lane and part of St. Ellen Assessment Plat in an amount not to exceed $6,540.00
ITEM 7 - Resolution Authorizing the Mayor to Execute an Annexation Agreement with James Pikula at 10159 Rieder Road
ITEM 8 - Resolution Authorizing the Mayor to Execute an Annexation Agreement with Robert Dietz for 9939 Rieder Road
ITEM 9 – Resolution Authorizing the Mayor to Sign a
Final Plat Amending Villas of Braeswood Subdivision located along Scott-Troy Road
Motion by J. Mouser and seconded by N. Grogan to approve the resolutions under the Omnibus Agreement.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
Motion by J. Mouser and seconded by J. Albrecht to consider Item 10, A Resolution authorizing the Mayor to execute an agreement with the O’Fallon-Shiloh Valley-Caseyville Township Fire Protection District for the Purpose of Transferring Ownership of Seven (7) Fire Department Vehicles owned by the “District” to the City of O'Fallon.
S. Engler questioned whether there were estimates on the maintenance and upkeep of the vehicles and whether they are in the budget. J. Betten answered that when the two department budgets were combined that was factored in. The fire protection district maintained the vehicles in their budget. Chief Saunders was over that budget, as well. The oldest fire truck is out of service and for sale. The rest are well maintained and up to our standards.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
Motion by M Bennett and seconded by J. Albrecht to consider on Item 11 – A Resolution to submit a binding referendum to the voters of the City to discontinue the elected office of City Treasurer.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
ORDINANCES:
1st Readings –
Motion by J. Mouser and seconded by J. Albrecht to consider on 1st Reading Item 12 – An Ordinance Amending Chapter 72.10, Stopping, Standing or Parking prohibited regarding the Ferncliffe Court Stub.
R. Reckamp stated that there should have been access to the property, but the school did not want it. Probably because of the cost of the road, but that decision is now causing this problem. Parents are using it as a drop off point now. The school district should make a circle for picking up and dropping off students.
D. Renner inquired whether anyone has talked to the school. Mayor Graham said the school made the drop off point in front of the school.
J. Betten said the standing requirement is included in all of the parking ordinances.
N. Drolet suggested a pick up/drop off point on the back side of the school would alleviate traffic on Seven Hills.
Mayor Graham said that would be a long walk from the back to the front in bad weather. D. Polites added that there is a lot of bike traffic.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
2nd Readings –
Motion by J. Mouser and seconded by J. Albrecht to approve on 2nd Reading Ordinance amending Chapter 78, No Parking Zone, Old Collinsville Road and Milburn School Road.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
Motion by D. Renner and seconded by A. Medford to approve on 2nd Reading Ord. Amending Ord. 3595 regarding the amendment of the Economic Incentive Agreement between the City of O'Fallon and Jack Schmitt, Inc.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, abstain; Drolet, J., no; Medford, aye; Bennett, aye; Renner, aye; Engler, no; Drolet, N., no; Albrecht, aye; Cozad, aye. Ayes - 9; Nays – 3; Abstain – 1. Motion carried.
STANDING COMMITTEES
Community Development: J. Mouser stated they met on August 24th, and a copy of the minutes was included in the packet.
Motion by J. Mouser and seconded by D. Renner to approve the Special Event request from Frieze Harley-Davidson to hold multiple events on September 12, October 3, and December 5, 2009 at their dealership, various hours, as stated. All ayes. Motion carried.
Motion by J. Mouser and seconded by A. Medford to approve the Special Event request from O’Fallon UCC for the Wurstmarkt and Beer Garden on October 15, 2009 at their location from 4 – 8 p.m. All ayes. Motion carried.
J. Mouser stated that the next scheduled meeting is Monday, September 14th at 6:00 p.m.
Public Works: A. Medford made a motion seconded by J. Albrecht to approve the purchase of a 2010 F-350 truck at $18,660 as a replacement for Unit 11.
A. Medford that the next meeting will be held Monday, September 28th at 7:00 p.m. in the Mayor’s Conference room.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
Public Safety: N. Drolet stated that the minutes from the last meeting were in the packet and the next meeting is September 14th at 6:30 p.m.
Finance/Administration: Motion by M. Bennett and seconded by J. Albrecht to approve Warrant #191 in the amount of $958,231.67.
ROLL CALL: Grogan, aye; McCoskey, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Medford, aye; Bennett, aye; Renner, aye; Engler, aye; Drolet, N., aye; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 0. Motion carried.
M. Bennett stated that the next scheduled meeting is September 28th at 5:30 p.m.
Parks and Environment: D. Renner said the next meeting is September 14th at 5:30 p.m.
EXECUTIVE SESSION: None scheduled.
A. Medford wanted to commend the staff on the work on obtaining the Rieder Road easements.
N. Drolet said he was down three people on his committee and asked for replacements. Mayor Graham said he has already made the replacements.
D. Renner commended the outstanding work of the two code enforcement officers.
Mayor Graham said the Food Pantry needs help. They are located in the O’Fallon Township building.
R. Reckamp announced that he is celebrating his birthday tonight. He was wished a happy birthday.
M. Bennett announced that the High School Bands would be competing at the high school. Bands from all over the region would be there. He invited everyone to come out and listen.
ADJOURNMENT:
Motion by R. Reckamp and seconded by J. Albrecht to adjourn. All ayes. Motion carried.
The meeting was adjourned at 7:39 p.m.
Submitted by,
__________________________
Philip A. Goodwin
City Clerk
Minutes taken by
Maryanne Fair, Deputy City Clerk
Proper notice having been duly given
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