O’FALLON CITY COUNCIL
MEETING MINUTES
April 19, 2010
The meeting was called to order at 7:02 p.m. by Mayor Gary Graham. He led the Council in “The Pledge of Allegiance to the Flag.”
Philip Goodwin, City Clerk, called the roll: Nila Grogan, present; Gene McCoskey, present; Ed True, present; Dan Polites, present; Rick Reckamp, present; Jerry Mouser, present; John~Drolet, present; David Snyder, present; Michael Bennett, present; Dennis Renner, present; Ned Drolet, present; Steve Engler, present; Jerry Albrecht, present; David Cozad, present. A quorum was declared present.
Motion by J. Mouser and seconded by J. Albrecht to approve the minutes of
April 5, 2010. All ayes. Motion carried.
PUBLIC HEARING – None scheduled.
RESIDENTS - Todd Roach spoke of his concern about pedestrian and bike safety at the roundabout. Mayor Graham answered that he asked Sarasota, Florida for their roundabout safety statistics, as they have seventeen roundabouts and are considered safe.
Scott Dettmer pointed out there was an error on the Stone Bridge homes floor plans, page 2 of the agreement. He clarified that Lots 1 – 7 will be one story with a walkout basement.
REPORTS:
Clerk’s Report: City Clerk Goodwin read a request from the O’Fallon Panther Band Boosters, Inc. to conduct a raffle for a Cardinals pre-game visit on June 11, 2010. Motion by M. Bennett and seconded by R. Reckamp to approve the request. All ayes. Motion carried.
Mayor’s Report: Mayor Graham mentioned the proclamation declaring April 19, 2010 as “Arbor Day”.
He then called the Band students and their leaders forward and read a proclamation declaring April 19, 2010 as “O’Fallon Township High School Panther Bands Day”.
Melissa Gustafson-Hinds, Band Director thanked the mayor. She has worked with Mr. Harris for the past two years, and has found the OTHS band students are the most-hard working she has ever worked with. She thanked the community for encouraging the arts in the schools.
Mayor Graham mentioned that this month’s Southwestern Illinois Council of Mayors will be held at the St. Jacob Community Center on Thursday, April 22, 2010. He asked that those interested contact Jamie immediately.
RESOLUTIONS:
Motion by J. Albrecht and seconded by J. Mouser to consider resolutions 2, 3, and 4 under the Omnibus agreement. All ayes. Motion carried. Mayor Graham read them aloud:
Item 2 – Resolution authorizing the Mayor to execute a Mutual Aid Agreement with the St. Clair Special Emergency Services Association
Item 3 - Resolution authorizing the Mayor to enter into an Intergovernmental Agreement with the Village of Shiloh for the purpose of providing Police Dispatch Services
Item 4 - Resolution authorizing the Mayor to execute a Disaster Network Subcontract Agreement with American Medical Response for the purpose of the City of O'Fallon providing Emergency Medical Services during large scale disasters
Motion by J. Albrecht and seconded by N. Grogan to approve resolutions 2, 3, and 4 under the previous Omnibus agreement.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, aye; Albrecht, aye; Cozad, aye. Ayes - 14; Nays - 0. Motion carried.
Motion by J. Albrecht and seconded by R. Reckamp to approve resolution Item 1 – A Resolution determining that proposed home elevations for Stonebridge Estates are considered “Minor Changes” pursuant to the provisions of the City’s Planned Use Ordinance and the agreements and provisions attached hereto, as amended regarding the floor plans. All ayes except for D. Renner.
M. Bennett asked if the homeowners association was okay with it. John answered that Mr. Flood, who represents the homeowners association, approves of the plans.
Motion by J. Mouser and seconded by M. Bennett to approve resolution Item 5, A Resolution authorizing the Mayor to enter into contracts for the Family Sports Park Phase 3 Development.
J. Drolet voiced his concerns with the water feature in bid #10. He thought it was excessive and the money could be better used on safety issues like crossing lights.
R. Reckamp said that the Build America Bonds would not permit the use of the money for crossing lights.
Mayor Graham stated that the committee dropped the playground equipment because of the cost. The park is about children playing. This feature will bring families to the park. A City of our size should have two pools. The water feature will take some of the pressure off of the main swimming pool. We have always taken care of safety.
J. Drolet also brought up that he did not think we had enough money set aside for the contingency fund. M. Hutchison replied that we have about $225,000 set aside and we could also use park dedication fees as a fall back option to back that money up.
She also replied to S. Engler’s question on maintenance costs by stating that the maintenance would be included in the budget as part of our operating costs. She added that an actuator button will run the water, so it will only run if it is activated. It will run as a dry playground when not in use.
Motion by J. Drolet and seconded by S. Engler to amend the resolution to remove bid #10 from the bid package, as presented.
ROLL CALL: Grogan, no; McCoskey, no; True, no; Polites, no; Reckamp, no; Mouser, no; Drolet, J., aye; Snyder, no; Bennett, no; Renner, aye; Drolet, N., aye; Engler, no; Albrecht, no; Cozad, no. Ayes - 3; Nays - 11. Motion failed.
ROLL CALL on original motion: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., no; Snyder, aye; Bennett, aye; Renner, no; Drolet, N., aye; Engler, no; Albrecht, aye; Cozad, aye. Ayes - 11; Nays - 3. Motion carried.
ORDINANCES:
1st Readings – Motion by J. Albrecht and seconded by N. Grogan to consider Items 7, 8, and 9 under the Omnibus Agreement. All ayes. Motion carried.
Mayor Graham read the ordinances:
ITEM 7 - Ord. Designating as a Local Historic Landmark 305 North Cedar Street
ITEM 8 - Ord. Designating as a Local Historic Landmark 118 Ruth Drive
ITEM 9 - Ord. Amending Ord. 3621, Budgeting for all Corporate Purposes for the Fiscal Year Beginning May 1, 2009 and Ending April 30, 2010
Motion by J. Albrecht and seconded by D. Polites to approve Items 7, 8, and 9 on 1st reading.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, aye; Albrecht, aye; Cozad, aye. Ayes - 14; Nays - 0. Motion carried.
Motion by J. Albrecht and seconded by D. Renner to approve Item 6, an Ordinance amending City Zoning Code by amending regulations for accessory structures and giving authority to enforce the Commercial Design Handbook.
J. Drolet inquired as to the limits of the size of the structures in #4 and the material restriction. He does not think a city-wide policy should be in place. M. Bennett agreed that it should not be a city-wide policy.
T. Shekell replied that we do not have any regulatory framework for accessory buildings.
Motion by J. Drolet and seconded by N. Drolet to amend the ordinance to strike the restriction of 144 sq. ft. and building materials.
ROLL CALL: Grogan, no; McCoskey, no; True, no; Polites, no; Reckamp, no; Mouser, no; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, no; Drolet, N., aye; Engler, aye; Albrecht, no; Cozad, no. Ayes - 5; Nays - 9. Motion failed.
ROLL CALL on original motion: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., no; Snyder, no; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, no; Albrecht, aye; Cozad, aye. Ayes - 11; Nays - 3. Motion carried.
2nd Readings – Motion by J. Albrecht and seconded by D. Renner to consider on 2nd Reading Items 11, 12, 13, and 14 under the Omnibus Agreement. All ayes. Motion carried. Mayor Graham read the ordinances:
11. Ordinance declaring the following vehicles and equipment as Surplus Property and for sale or disposal
12. Ordinance approving the transfer of Volume Cap in connection with Private Activity Bond Issues, and related matters.
13. Ordinance amending 1917, Special Events Permits, Chapter 118, Section 118.
14. Ordinance amending Section 51.078, Sewer Expansion and Extension Fee.
All ayes. Motion carried.
Motion by J. Albrecht and seconded by N. Grogan to approve on 2nd reading, number 10, an Ordinance budgeting for all corporate purposes for the fiscal year beginning May 1, 2010 and ending on April 30, 2011.
N. Drolet voiced his opposition to the Right of Way for Venita Drive, as the money can be used elsewhere.
R. Reckamp said Venita Drive is not the best place for the overpass, but we need one.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., no; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., no; Engler, no; Albrecht, aye; Cozad, aye. Ayes - 11; Nays - 3. Motion carried.
The following Ordinances are on hold:
Ord. Amending Ord. 623, Zoning, PUD Regency Park Corporate Campus
Ord. Approving the Tax Increment Redevelopment Plan and Project for the Regency Park TIF Redevelopment Project Area
Ord. Designating the Regency Park TIF Redevelopment Project Area
Ord. Adopting Tax Increment Financing for the Regency Park TIF Redevelopment Project Area
STANDING COMMITTEES –
Community Development: Motion by J. Albrecht and seconded by D. Renner to consider the following Special Event requests under the Omnibus Agreement with staff conditions. All ayes. Motion carried. Mayor Graham read the following:
a) Motion to approve the Special Event Permit request from Centerfield Park to offer a Backyard BBQ from April 23 – October 31, 2010 as outlined in the staff report.
b) Motion to Approve the Special Event request from the VFW for the Relay for Life fundraiser on May 8, 2010 from 12:00 p.m. – 5:00 p.m., with conditions.
c) Motion to Approve the Special Event request from La Parrilla Restaurant Cinco de Mayo Fiesta on May 5 – 6, 2010 from 11:00 a.m. – 10:00 p.m. with conditions.
M. Bennett clarified that the special recommendations be included in the motion. All ayes. Motion carried.
The committee will meet at the same time next Monday.
Public Works: Motion by R. Reckamp and seconded by J. Albrecht to approve the Variable Frequency Drive purchase and installation and allow the Public Works utility superintendant to be the authorized agent for the grant with the Illinois Department of Commerce and Economic Opportunity Green Spring Program.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, aye; Albrecht, aye; Cozad, aye. Ayes - 14; Nays - 0. All ayes. Motion carried.
Public Safety: D. Renner stated that the next meeting will be next Monday at 5:00 p.m.
Finance/Administration: Motion by M. Bennett and seconded by J. Albrecht to approve Warrant #206 in the amount of $575,863.31.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, no; Albrecht, aye; Cozad, aye. Ayes - 13; Nays - 1. Motion carried.
M. Bennett said the committee meets next Monday to discuss ward re-districting and checks not on the warrant.
Parks and Environment: D. Polites stated they will meet on May 10th at 5:30.
EXECUTIVE SESSION: Motion by J. Albrecht and seconded by N. Grogan to go into Executive Session to security matters.
ROLL CALL: Grogan, aye; McCoskey, aye; True, aye; Polites, aye; Reckamp, aye; Mouser, aye; Drolet, J., aye; Snyder, aye; Bennett, aye; Renner, aye; Drolet, N., aye; Engler, aye; Albrecht, aye; Cozad, aye. Ayes - 14; Nays - 0. Motion carried.
The City Council entered into Executive Session at 7:58 p.m.
The City Council returned from Executive Session at 8:20 p.m. No action was taken.
ADJOURNMENT:
Motion by D. Renner and seconded by R. Reckamp to adjourn. All ayes. Motion carried.
The meeting was adjourned at 8:20 p.m.
Submitted by,
__________________________
Philip A. Goodwin
City Clerk
Minutes taken by
Maryanne Fair, Deputy City Clerk
Proper notice having been duly given
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