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FINANCE AND ADMINISTRATION
MEETING MINUTES
Monday, July 26, 2010
Minutes of a meeting of the Finance and Administration Committee of the City of O’Fallon, held in the Mayor’s Conference Room, City Hall, 255 S. Lincoln, O’Fallon, Illinois on July 26, 2010. CALL TO ORDER: Time: 5:00 p.m.
ROLL CALL: |
MEMBERS: |
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Chairman Bennett |
X |
Polites |
X |
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Albrecht |
X |
McCoskey |
X |
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Grogan |
X |
Alderman True |
X |
STAFF LIASON: |
Dean Rich |
X |
Alderman Reckamp |
X |
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Walter Denton |
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Alderman Snyder |
X |
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Pam Funk |
X |
Alderman N. Drolet |
X |
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Sandy Evans |
X |
Alderman J.Drolet
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X |
Approval of Minutes: June 28, 2010 -All ayes.
Item A: Ward Re-structuring: Director of Finance gave the results of the poll conducted regarding ward re-structuring: The alderman were asked to vote on the following choices: 1.) The structure of the council to remain as it is- 14 alderman split between seven wards or 2.) Change to 10 alderman split between 5 wards which would require a referendum. The results were: 9- stay as is, 1-either way, 1- put to a referendum, and 3- No response. Therefore, nothing will be done at this time. Staff will wait for the results of the 2010 Census which will be received around February/March 2011, at which time Ward re-districting will be discussed. Nothing will be done prior to the April 2011 election.
Item B: Ameren Utility Contract: Director of Finance introduced David Young with Cost Recovery Corporation who has been a Consultant for the City for the past 7 years. David explained the changes to the law/tariff that affect the City’s negotiations regarding the new franchise agreement with Ameren. The original contract was signed almost 51 years ago. The changes are (1) Ameren can no longer allow free power or discounts to usage and therefore only allow direct cash payments and (2) the adoption by the PUC of Rider EF-Excess Franchise Compensation Adjustment that allows Ameren to dictate the amount they are now willing to pay and, if the city wants more, then Ameren will add the excess to customer bills as an
additional Municipal tax. Representatives from Ameren want to present the proposed franchise agreement to the Finance and Administration Committee next month. The Aldermen have requested that David attend as well.
Item C: Library Architect Proposals- The library Director, Molly Scanlan introduced Fred Schlipf who was hired as the Library Building Consultant from the University of Illinois and Sue Wright, a representative from Bond Wolf Architects. Mr. Schlipf discussed the functional nature of the current library including long-term space needs, aesthetics, the current site, code compliance issues, dysfunctional features as well as inefficient operation. He concluded by saying in his opinion, remodeling and expanding the current library would represent a bad use of limited community funds. Mr. Schlipf then turned
it over to Ms. Wright who then discussed the various findings and their recommendations. The architect’s conclusion is that it would cost too much to renovate the existing building for any expansion project to be cost effective. The architect’s recommendation is that a new library will need to be built to meet the requirements in the 20-year Master Plan. The next step is to continue with the plans and to do a site study.
ADJOURNMENT: 6:18 p.m. PREPARED BY: Dean Rich
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