Public Works Committee
7:00 P.M.; October 25, 2010
Minutes of a meeting of the City of O’Fallon’s Public Works Committee, held in the Mayor’s Conference Room, City Hall, 255 S. Lincoln, O'Fallon, Illinois on October 25, 2010.
CALL TO ORDER: Time: 7:00 P.M.
ROLL CALL: MEMBERS: Reckamp, J. Drolet, Snyder Absent: N. Drolet, Engler
NON-COMMITTEE ALDERMEN: Albrecht
STAFF LIAISON: Bell, Sullivan, Funk, Denton
GUESTS: Herb Roach, Joe Reichert, Charles Bishop
Minutes from September 27, 2010 were approved.
Item 1. POI: 1102 Lorien Court Drainage – No Action. (Open)
Item 2. POI: 704 Oak Creek Court – No Action. (Open)
Item 3. POI: 600 Block of E. Washington Street Vacation – No Action. (Open)
Item 4. POI: 1105 Elisabeth Drainage Problem - No Action. (Open)
Item 5. POI: 8525 Treybrooke Drainage Problem - No Action. (Open)
Item 6. POI: 221 E. Adams Stormwater Concern – No Action. (Open)
Item 7. POI: Moye School Detention (1064 Oxford Hill Drainage Problem) – No Action. (Open).
Item 8. POI: 506 N. Cherry Drainage Problem – No Action. (Open).
Item 9. POI: Water Service Charges – No Action. (Open)
Item 10. POI: 6300 N Illinois Fire Hydrant – Fairview Heights – No Action. (Open)
Item 11. POI: Illinois Water/Wastewater Agency Response Network (ILWARN) – No Action. (Open)
Item 12. POI: New Law on 80,000 lb. Trucks – No Action. (Open)
Item 13. AI: Sanitary Sewer Trunk Main Repair (Lining) Proposal – Staff informed the Committee that we previously applied for stimulus funding to do sewer trunk main lining and repair. However, not receiving any stimulus funding, the game plan has had to be changed. We are now trying for a traditional IEPA loan for the needed work. Gonzalez Companies will determine which sections need to be addressed first and provide design drawings and specifications for the lining sanitary sewer trunk mains. A new spiral wrap system looks very promising. This allows lining to be done without by-pass pumping between manholes which will reduce construction prep costs. (Closed)
Motion: Committee recommended approval of the Gonzalez Companies, Inc. engineering agreement in the amount of $40,545.00.
Item 14. AI: Wastewater Treatment Plant (WWTP) Improvements – Phase 1, Amendment 1 Proposal – Staff reminded the Committee that approximately 2 years ago we sent the IEPA plans for upgrading, replacing and adding to the WWTP. At that time our number one priority was to replace the headworks which does not remove the grit and solids to the efficiency needed and the mechanical device is reaching obsolescence. Additionally, the two existing clarifiers at the Wastewater Treatment Plant (WWTP) were nearing capacity and were in need of repair. So, it was felt a third clarifier was needed for redundancy as well as to address capacity issues. Well, after 2 years, the new headworks is still seen as our #1 need; however, due to changes in operations at the plant and some repairs to the existing clarifiers, an Ultra-Violet (UV) disinfection system is seen as our new #2 need. The UV system will replace the chlorine and sulfur dioxide treatments currently used, which are costly and
difficult to operate. Therefore, staff is asking that the current agreement with HMG for the design of the headworks and clarifier be modified to address the headworks and UV system. The result is the current agreement is for $493,000, while the amended agreement will be for $519,200 for design. (Closed)
Motion: Committee recommended approval of the Henry, Meisenheimer & Gende, Inc. (HMG) modified agreement.
Item 16. AI: Wastewater Treatment Plant (WWTP) HVAC Proposal – Staff informed the Committee that we have a proposal from Bel-O Cooling & Heating for expoxy coated heater cabinets for the WWTP Sulfur Dioxide and Chlorine Treatment Buildings. Both buildings are a corrosive environment for the equipment. We currently replace the two (2) heater units roughly every year at a cost of $6,000.00 each. The Bel-O proposal is in the amount of $18,800.00 for both units along with the needed wiring repairs. The new units should have extended life over the existing units. After some consideration, the Committee requested staff obtain a couple of more bids from other vendors. (Open)
ADJOURNMENT: 7:51 P.M. PREPARED BY: Heide Bell
Next regular meeting is scheduled for Monday, November 22, 2010 at 7:00 P.M., to be held in the Mayor’s Conference Room or Council Chambers at City Hall dependent upon the number of visitors at the meeting.