Finance & Administration Committee

            

 

Minutes of a regular meeting of the Finance and Administration Committee of the City of O’Fallon, held at the Public Safety Building, 285 N. Seven Hills Road, O’Fallon, Illinois on October 24, 2016.

 

CALL TO ORDER: 5:30 pm

 

ROLL CALL: COMMITTEE MEMBERS: Albrecht,Vice-Chair, Drolet McCoskey, Smallheer, Roach, Kueker

NON-COMMITTEE ALDERMEN: Holden, Cozad, Meile, Gerrish, Gilreath, Hagarty

STAFF: Evans, Funk, Denton, Litteken

GUESTS/RESIDENTS: Malare, Zelms

      

Approval Minutes: August 22, 2016  Motion Drolet, Second McCoskey

 All Ayes. Motion carried.

     

 

Item A:  Raffle Ordinance Amendment: City Administrator, Walter Denton, explained that when video gaming was approved in the City, it triggered a state requirement that all raffles occurring in establishments with video gaming must be approved by the City.  This led to a significant increase of raffle license requests to be included on City Council agendas.  Since there have not been any issues with any previous raffle license request, it would be easier on applicants and staff to approve them administratively and leave them off of the City Council meeting agenda.  Staff also recommended increasing the current $10 per license fee to $15 per license since it hadn’t been raised since inception.  Staff mentioned that the council will receive notice of all licenses issued through administrative approval, similar to how council is notified of special events approved through administrative approval.   After some discussion and questions, Staff will forward ordinance back to Attorney Dale Funk, to address the questions regarding the bond requirement verbiage as well as addressing procedure for multiple raffles. It was decided to keep the license fee at $10.  Council members will receive a copy of the revised ordinance addressing their concerns in the next Council Meeting packet.   Motion to approve with amount of license fee remaining $10 by Roach, Second by Kueker All Ayes.  Motion carried.

 

Item A: Special Census: Director of Finance announced that the Special Census is finally getting underway.  Applications for enumerators and other clerical positions are being accepted.  Applications can be picked up at City Hall, Library, Parks and Public Safety, as well as on the City’s website.  The U.S. Census Bureaus is hoping for approximately 65 applicants, of which 15-18 will be chosen.  Testing will be held on November 15^th.  The actual field work will begin in January, 2017. 

 

Item B: Tax Levy:  Director of Finance reminded those present that the November 28^th Finance committee meeting will begin at 5:00pm and the Tax Levy will be presented.  If anyone has any questions, please forward to Director of Finance. 

 

 Motion to Adjourn: Smallheer Second McCoskey All Ayes. Motion carried.                                                  

Next Meeting:   November 28, 2016   Special time- 5:00pm