City Council

 

The regular meeting was called to order at 7:00 p.m. by Mayor Gary Graham who led the Council in “The Pledge of Allegiance.”

 

Philip Goodwin, City Clerk, called the roll:  Gene McCoskey, present; Richie Meile, present; Jerry Albrecht, present; Robert Kueker, present; Jerry Mouser, excused; Kevin Hagarty, present; Herb Roach, present; Matthew Smallheer, excused; Michael Bennett, present; Courtney Marsh, present; Ray Holden, present; Ned Drolet, present; David Cozad, present; Harlan Gerrish, present.  A quorum was declared present.

 

APPROVAL OF MINUTES:  Mayor Graham asked for approval of the minutes.  Motion was made by J. Albrecht and seconded by G. McCoskey to approve the minutes of August 17, 2015.  All ayes.  Motion carried.

 

PUBLIC HEARING – Mayor Graham said there was no hearing scheduled.

 

RESIDENTS:  Mayor Graham asked if anyone wished to come forward to speak to the Council.  No one came forward.

 

 

Clerk’s Report:  Motion by J. Albrecht and seconded by G. McCoskey to approve a request from the Republican Women of St. Clair County to conduct a raffle for a “Split the Pot” on September 20, 2015 and a request from O’Fallon Moose Lodge 2608 to conduct a raffle for a Remington pistol and cash from September 18^th – October 11, 2015.  All ayes.  Motion carried.

 

Mayor’s Report:   No report.

 

 

Motion by J. Albrecht and seconded by G. McCoskey to consider items 1 – 4 under the Omnibus Agreement.  Motion failed, as H. Roach and N. Drolet requested that 2 and 3 be removed.

 

Motion by J. Albrecht and seconded by M. Bennett to approve Item 2, a Resolution authorizing the Mayor to execute an agreement with Rhutasel & Associates for the design of the State Street Water and Sewer Rehabilitation Project in an amount not to exceed $61,000.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Motion by J. Albrecht and seconded by M. Bennett to approve Item 4, a Resolution authorizing the Mayor to execute an agreement for Community Park Restroom Facilities to McCann Concrete Products in the amount not to exceed $66,929.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Motion by J. Albrecht and seconded by M. Bennett to approve Item 1, a Resolution authorizing the Mayor to execute an agreement with Trane for the supply and installation of HVAC replacement units at City Hall in an amount of $168,350.

 

H. Roach mentioned that he understands the need for it but would prefer a cost competitive bidding process from three or four major suppliers.  He believes that is the better value.

 

R. Kueker said the staff provided good rational about why we did this, but agreed that we should have competitive bids on this project.

 

N. Drolet said the purchasing manual states we should use local vendors whenever possible in a competitive bidding process.  It also specifies that if the cost is over $6,000, than competitive bids should be obtained.  There should also be a written reason if a sole bidder is pursued.

 

M. Bennett stated that the city engineer did provide good reasons at the committee meeting of why he suggests sole sourcing.  He asked D. Sullivan to explain the process.  D. Sullivan stated that we have had a twenty year relationship with Trane of St. Louis.  They have a working knowledge of our system. They know the deficiencies in our system.  We avoided hiring an HVAC consultant by utilizing their expertise.  He answered the Mayor stating that the design would be about 12 – 20% of the equipment and installation cost.  So, it could be between $16,000 and $32,000 according to the Mayor.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, no; Hagarty, no; Roach, no; Bennett, aye; Marsh, aye; Holden, aye; Drolet, no; Cozad, aye; Gerrish, aye.  Ayes – 8; Nos – 4.  Motion carried.

 

Motion by J. Albrecht and seconded by G. McCoskey to approve Item 3, a Resolution authorizing the Mayor and City Clerk to proclaim support for the installation of traffic signals at the intersection of Scott-Troy Road and Old Vincennes Trail.

 

N. Drolet said a roundabout had been considered at some point.  M. Bennett answered that there are two different speeds coming together and the volume of traffic.  Mayor Graham added that the Township and County would share this.  H. Roach also stated that he is glad to see it as the residents have asked for it for quite some time.

 

Mayor Graham said he brought it forward, as it is dangerous.  The problem is at Borchers Road.  The County Engineer has been against it, so we want it on the record.  N. Drolet added that we may get mitigation funds.

 

R. Meile said Old Vincennes was a County Road.  Now it is a joint venture between the City, Township and the County.  This is the first time that they see it as a safety issue.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

 

 

Motion by J. Albrecht and seconded by H. Gerrish to consider on 1st Reading, Item 5,

an Ordinance repealing Chapter 35 of the Code of Ordinances, regarding Tax on Sale of Food and Beverages Prepared for Immediate Consumption and replacing it with a new Tax on Sale of Food and Beverages Prepared for Immediate Consumption.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Motion by J. Albrecht and seconded by K. Hagarty to consider on 1st Reading, Item 6, an Ordinance approving the Final Plat for Four Points Center, Phase 1.

 

M. Bennett said it is a good project but thinks it could be better.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, no; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 11; Nos – 1.  Motion carried.

 

2^nd Reading – Nothing brought forward.

 

 

Community Development:  Motion by J. Albrecht and seconded by M. Bennett to approve the Special Event request from 801 Degrees Wood Fired Pizza, LLC for their Oktoberfest on September 19^th at their location, with conditions - includes alcohol sales.  All ayes.  Motion carried.

 

J. Albrecht said the next meeting will be Monday, September 14^th.

 

Public Works:  Motion by G. McCoskey and seconded by M. Bennett to approve the purchase of a Kut Kwick MegaSloperMaster Slope Mower in an amount not to exceed $88,840.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Motion by G. McCoskey and seconded by J. Albrecht to approve the purchase of a 2015 Vermeer D9X13III boring machine including a trade in the amount of $45,135.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

G. McCoskey stated the next meeting will be held Monday, September 28th at 7:00 p.m. at the Public Safety Building.

 

Public Safety:  C. Marsh said they will meet next Monday, September 14th at 5:00 p.m. at the Public Safety Building.

 

Finance/Administration:  M. Bennett stated the Committee met prior to the Council meeting and that the warrant has two parts.  Motion by M. Bennett and seconded by G. McCoskey to approve Warrant #332a in the amount of $1,000,767.30.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Motion by M. Bennett and seconded by J. Albrecht to approve Warrant 332b in the amount of $12,500.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 12; Nos – 0.  Motion carried.

 

Parks and Environment:  R. Holden said their next meeting will be in October.

 

EXECUTIVE SESSION:  Mayor Graham stated there is no closed session.

 

Mayor Graham welcomed former alderman, Allen Medford, who is visiting.

 

 

ADJOURNMENT:  Motion by J. Albrecht and seconded by K. Hagarty to adjourn.  All ayes.  Motion carried.

 

The meeting was adjourned at 7:27 p.m.

 

Submitted by,

 

 

 

__________________________

Philip A. Goodwin

City Clerk                                                                                                       

                                                                                                                               

Minutes recorded by

Maryanne Fair, Deputy City Clerk

Proper notice having been duly given