Finance & Administration Committee

            

 

Minutes of a regular meeting of the Finance and Administration Committee of the City of O’Fallon, held at the Public Safety Building, 285 N. Seven Hills Road, O’Fallon, Illinois on July 25, 2016.

 

CALL TO ORDER: 5:30 pm

 

ROLL CALL: COMMITTEE MEMBERS: Bennett, Chairman,-Absent Albrecht-Absent, Drolet McCoskey, Smallheer, Roach, Kueker

NON-COMMITTEE ALDERMEN: Holden, Cozad, Meile, Gerrish, Gilreath

STAFF: Evans, Funk, Denton, Randall, Litteken,

GUESTS/RESIDENTS: Malare, Zelms, Pitts,Shearer

      

Approval Minutes: May 23, 2016 Motion Drolet, Second Smallheer

 All Ayes. Motion carried.

     

 

Item A:  Resolution relating to termination of participation by City Council Members in the Illinois Municipal Retirement Fund (IMRF) requiring performance of duty for 600 hours or more per year.   Director of Finance explained that the City of O’Fallon was recently audited by the Illinois Municipal Retirement Fund.   As part of the audit, those elected officials who participate in IMRF for their role had to certify the position still requires at least 600 hours a year in order to fulfill the duties of the respective office.  Since the City Council Member, who was grandfathered in at the 600 hours, could not certify the position requires the 600 hours a year, the resolution that was passed on 5/1/1997 to allow IMRF participation in this position must be rescinded and that by passing this resolution, participation in IMRF stops effective August 1, 2016.  There is only one alderman that falls under this criterion and that was Mike Bennett.  The Mayor, City Clerk and Treasurer, also have the 600-hour performance of duty requirement, however; they certified and signed the form stating that they did comply.    Motion to approve by Kueker, Second by Roach  All Ayes.  Motion carried.

 

Item B: Resolution relating to termination of participation by City Council Members in the Illinois Municipal Retirement Fund (IMRF) requiring performance of duty for 1000 hours or more per year.   Director of Finance explained that this resolution was the same as the other, except for the number of hours requirement.  This resolution was for 1000 hours.  The only Alderman that falls under this criteria is Kevin Hagarty.   Motion to approve by Kueker, Second by Roach  All Ayes.  Motion carried.

 

 

 

Other Business:  National Citizen’s Survey:  City Administrator, Walter Denton, did a PowerPoint presentation on the results of the 2016 National Citizen’s Survey.  The survey was mailed in May, 2016 to 1,500 randomly selected residents with a 30% response rate and 5% margin of error. The results were very positive. Staff’s presentation included the highlights of the survey results.  The full survey results will be posted on the city website by the end of the week. 

 

 

Alderman Bob Kueker suggested that additional reports be provided to the committee on a monthly basis, such as a budget to actual.  Alderman Cozad commented that monthly would be too often and would be considered macro-managing.  He suggested possibly quarterly.  Staff will put topic on the next finance committee agenda for further discussion and staff will provide options. 

 

 Motion to Adjourn: Drolet Second Roach All Ayes. Motion carried.                                                            

Next Meeting:   TBD