Finance & Administration Committee

         

 

Minutes of a regular meeting of the Finance and Administration Committee of the City of O’Fallon, held at the Public Safety Building, 285 N. Seven Hills Road, O’Fallon, Illinois on April 27, 2015.

 

CALL TO ORDER: 5:30pm

 

ROLL CALL: COMMITTEE MEMBERS: Bennett, Chairman, Drolet, Gerrish

McCoskey, Albrecht (Absent)

NON-COMMITTEE ALDERMEN: Holden, Meile, Roach, Hagarty, True, Cozad, Mouser

STAFF LIAISON: Evans, Denton, Funk, Gentry

GUESTS/RESIDENTS:  Malare, Pitts, Smallheer, Kueker, Lengerman, Goodwin

    

Approval Minutes: - March 23, 2015 Motion McCoskey, Second Drolet

 All Ayes. Motion carried.

   

 

Item A: Update on Bond Issuance for St. Elizabeth’s Hospital: Director of Finance announced that the City will be moving forward in issuing the bonds for the mine remediation portion of the Hospital complex as per the redevelopment agreement since the Certificate of Need (CON) was approved.  Staff mentioned that the intent is to do all of the required readings/ordinances using “not to exceed $10M” parameters since the exact amount is not known.  The City has an estimate but that is based on an estimated cubic per sq. foot of grout and until the project is done, the City will not know the exact cost.  City Staff has talked with Hospital Management about the possibility of waiting to actually sell the bonds until we know the exact amount.  Depending on time constraints, the ordinances might not go through Finance Committee for first review, but rather directly to council for approval.

 

Item B: IT Update:  IT Manager Dan Gentry addressed the issue of the City moving forward with the paperless agenda.  Staff explained that they had experimented with various devices, such as the chromebook and iPad, as well as various applications. He is recommending the iPad for the purpose of retrieving the necessary documents.   After some discussion, it was decided to move forward with the process, however; staff is to email the aldermen (waiting until new members are sworn in) and ask how many Alderman currently have a device they could use, the type of device and if they do not have one, do they want the City to purchase an iPad for them.   Staff will send email in May and then move forward.

Dan also explained the purchase of Microsoft 365 licensing, which is cloud based and is calculated on a “per user” basis rather than a “per unit” basis.  Staff estimates approximately an $11K/yr savings, as well as other benefits, in particular security based analysis which will be the first step in addressing the issue of doing an IT audit as recommended by Alderman Bennett.

 

Other:  Alderman Hagarty asked that at the next meeting, which will be in June, the topic of Gambling revenue be put on the agenda.

 

Director of Finance thanked Aldermen John Drolet and Ed True for their service to the Finance Committee.

 

Motion to Adjourn: McCoskey, Second Gerrish  All Ayes. Motion carried.                                                    

Next Meeting:   June 22, 2015