Finance & Administration Committee

         

 

Minutes of a regular meeting of the Finance and Administration Committee of the City of O’Fallon, held at the Public Safety Building, 285 N. Seven Hills Road, O’Fallon, Illinois on June 22, 2015.

 

CALL TO ORDER: 5:00pm

 

ROLL CALL: COMMITTEE MEMBERS: Bennett, Chairman, Albrecht, Drolet,

McCoskey, Smallheer, Roach, Kueker

NON-COMMITTEE ALDERMEN: Holden, Meile, Hagarty, Cardona, Cozad, Mouser, Gerrish

STAFF LIAISON: Evans, Denton, Funk, Gentry, Goodwin, Fair, Saunders, VanHook. Shekell, Lt. Andrews

GUESTS/RESIDENTS:  Malare, Pitts

    

Approval Minutes: - April 27, 2015 Motion Albrecht, Second Kueker

 All Ayes. Motion carried.

   

Items Requiring Council Action: Ordinance Creating and Establishing a Fire Fighter’s Pension Fund and Creating a Board of Trustees of the Fire Fighter’s Pension Fund:  City Administrator, Walter Denton, explained that the City currently does not maintain a fire fighter’s pension fund pursuant to the Illinois Pension Code, Chapter 40 ILCS 5/4 – 101.  The City currently employs a full time fire chief who qualifies as a participant for a fire fighters pension as defined by Article 4 of the Illinois Pension Code.  As a result, the City needs to establish a fire fighter pension fund for its current fire chief and future full time fire fighters.   Motion made by Albrecht to move to City Council for approval. Second Kueker.  All Ayes

 

Item A: Prevailing Wage Act/Resolution: Director of Finance explained that the prevailing wage act was actually a state statute.  A copy of the act was included in the packets for review.  If the City did not pass the resolution, any project that is funded by state, including MFT projects, could not continue unless contractors are paid the prevailing wage.  City Administrator further explained that it was “all or nothing”.  All agreed that it had to be passed.

 

Item B: Authorized Agent for IMRF:  Director of Finance informed the committee that the Authorized Agent for IMRF, which is currently Rebecca Karras, was going to be changed to the Director of Finance, Sandy Evans.  Staff was waiting to hear back from IMRF legal to see if they could assign the position –Director of Finance, rather than an individual.  Staff was informed that no city resolution was necessary; however, the change in agent needed to be discussed at a public meeting. Staff explained that should a resolution be needed, it would be put on a future city council agenda.  No questions or concerns brought forward.

 

Item C: Video Gaming Update: Director of Finance gave an update on the number of businesses that currently have video gaming licenses and the number of machines as well as the pending licenses.   Staff also shared the financials from the May video gaming report.  The City of O’Fallon’s distribution for May was $973.02.  Alderman Bennett mentioned that when the committee starts meeting in August or September to start looking at the budget, the use of the gaming revenue will be discussed.

 

Item D: Paperless Agenda:  Director of Finance reminded the Aldermen that no packets will be distributed starting on the July 6^th meeting.  Agendas and reports will all be electronic, including the warrant. Director of Finance then turned it over to IT Manager, Dan Gentry who provided assistance to all who needed it.

 

Motion to Adjourn: Roach, Second McCoskey  All Ayes. Motion carried.                                                      

Next Meeting:   July 27, 2015