Finance and Administration Committee

Meeting date: 
Monday, March 24, 2014
FINANCE AND ADMINISTRATION
MEETING MINUTES
Monday, March 24, 2014
 
Minutes of a meeting of the Finance and Administration Committee of the City of O’Fallon, held in the Mayor’s Conference Room, City Hall, 255 S. Lincoln, O’Fallon, Illinois on March 24, 2014.  Call to order by M. Bennett:  Time:  5:30 p.m.  QUOREM PRESENT
Roll Call:
Committee Members:
 
Other Alderman Present:
 
City Staff:
 
Chairman Bennett
X
Roach
X
S. Evans
X
Albrecht
X
Meile
X
Denton
X
Gerrish
 
Holden
X
Funk
X
McCoskey
X
Hagarty
X
 
 
J.Drolet
X
Cozad
X
 
 
 
 
Mouser
X
 
 
Others Present:
 
True
X
 
 
G. Hilyer-Progress, V. Malare
 
 
 
 
 
 
Approval Minutes: - February 24, 2014 Motion Albrecht, Second McCoskey  All Ayes. Motion carried.
   
Items Requiring Council Action:  None
 
Other Business:
Item A: Proposed FY 2015 Budget:  Director of Finance distributed the FY 2015 Budget Binders and relayed that there were a few changes made from the original proposed budget that was presented at the committee meetings.  In particular, the in-house counsel position was removed from administrative salaries and re-allocated back to the various legal line item budgets. The $40M City Center was also removed from the budget with the caveat if it is decided to go forward with that project, staff would bring back to council for a budget amendment approval. There were no other specific questions, just a few comments and suggestions made by various Aldermen. Alderman McCoskey commented again on the number of vehicles being purchased in the FY 15 budget including the 10- passenger van for Fire. A suggestion was made to look into a fleet management software program.  Alderman Bennett suggested that we allocate additional time next year at the Finance committee meeting to review the IT budget as well as additional time for Public Safety.  Staff will make note of these suggestions.   Director of Finance also acknowledged the efforts of one of her staff members, Robin Costello, who did a great job in helping with the budget.     Director of Finance reminded the Aldermen that the 2nd reading for the passing of the FY 2015 budget will be Monday, April 7th. 
Item B: FY 14 Budget to Actual:  Budget to Actual as of 2/28/14 was included in the committee packet. Due to the lack of time remaining, there was no discussion.
 
Motion to Adjourn by McCoskey, Second, Drolet   All Ayes. Motion Carried.                                                                               
 
Next Meeting:   April 28, 2014 at 5:30pm
                                                                                                       
ADJOURNMENT:                             5:59p.m.                PREPARED BY:                Sandy Evans