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City Council

Submitted on April 29, 2016 - 3:07pm
Revised on April 29, 2016 - 3:07pm
Revised on August 1, 2017 - 6:52pm
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Date: 
Monday, May 2, 2016 - 7:00pm
City Council Agenda
May 2, 2016
 
 
 
 
GARY L. GRAHAM
 
ALDERMAN
 
 
 
Mayor
 
Gene McCoskey
Ward 1
Matt Smallheer
Ward 4
 
 
Richie Meile
Ward 1
Michael Bennett
Ward 5
PHILIP A. GOODWIN
DAVID H. HURSEY
Jerry Albrecht
Ward 2
Courtney Marsh
Ward 5
City Clerk
City Treasurer
Robert Kueker
Ward 2
Ray Holden
Ward 6
 
 
Vacant
Ward 3
Ned Drolet
Ward 6
Walter Denton
 
Kevin Hagarty
Ward 3
David Cozad
Ward 7
City Administrator
 
Herb Roach
Ward 4
Harlan Gerrish
Ward 7
 
A G E N D A
Monday, May 2, 2016
7:00 P.M. – Council Chambers
                                                                                                                       
I.CALL TO ORDER
 
II.          PLEDGE OF ALLEGIANCE
 
III. ROLL CALL
 
IV.APPROVAL OF MINUTES –         April 18, 2016
 
V.        PUBLIC HEARING – None scheduled
                                   
VI.       REPORTS
  1. Residents of O’Fallon – This portion of the City Council meeting is reserved for any resident wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter to a committee. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.
                       
  1. Clerk’s Report
     
  2. Mayor’s Report
    1.  District 90 presentation
    2.  Delta Sigma Theta Society
    3.  Proclamation declaring the month of May as Building Safety Month
    4.  Proclamation declaring May 5th as “Wake up America Day” in acknowledgment of the National Day of Prayer
    5.  Proclamation declaring May 16 – May 20, 2016 as “O’Fallon EMS Week”
     
VII.RESOLUTIONS –
ITEM 1 – Resolution authorizing the Mayor to execute an agreement with Haier Plumbing & Heating, Inc. for the Presidential Streets Stormwater Remediation – Phase 1 project in an amount of $708,136.20
ITEM 2 – Resolution authorizing the Mayor to execute an agreement with Rhutasel & Associates for Construction Services related to the Presidential Streets Stormwater and Street Improvements – Phase 1 in an amount not to exceed $27,000
ITEM 3 – Resolution authorizing the Mayor to execute an agreement with Haier Plumbing & Heating, Inc., for the Howard Place & Smiley Drainage Storm Sewer Interceptor (Phase 1) & related improvement in an amount of $527,429.65
ITEM 4 – Resolution authorizing the Mayor to execute an agreement with Lake Contracting, Inc., for the calendar year 2016 Concrete Replacement program in the amount of $94,242.32
ITEM 5 – Resolution authorizing the Mayor to execute an agreement with Christ Brothers Asphalt, Inc., for Street Resurfacing – CY2016 in the amount of $298,200.48
ITEM 6 – Resolution authorizing the Mayor to execute an agreement with Trane for the purchase of Roof Top Heating, Ventilation and Air Conditioning (HVAC) units in the amount not to exceed $19,985
ITEM 7 – Resolution authorizing the Mayor and City Clerk to execute an IDOT Construction Engineering Services Agreement for Federal participation with Rhutasel and Associates in the amount of $12,300 for engineering services and for the use of MFT funds in the support of the 2015 Safe Routes to School Improvements
ITEM 8 – Resolution authorizing the Mayor to execute an agreement with Oates Associates, Inc. for the design of the Commerce Drive Apron Reconstruction Project in the amount of $23,000
ITEM 9 – Resolution authorizing the Mayor to execute an agreement with White & Borgognoni Architects for the Feasibility Studies of 200 South Lincoln Avenue & 255 South Lincoln Avenue at a cost of $16,050
ITEM 10 – Resolution authorizing the Director of Finance to secure a lease/purchase agreement for equipment/vehicles for FY2016/17
ITEM 11 – Resolution authorizing the Mayor to execute an agreement with the United States Department of Commerce, U.S. Census Bureau in an amount not to exceed $150,572
ITEM 12 – Resolution authorizing the Mayor to execute an agreement with Stopp & Van Hoy for auditing services for the year ending April 30, 2016 in an amount not to exceed $32,000
 
VIII.  ORDINANCES  
  1. < >
ITEM 13 – Ord. amending Chapter 116, Alcoholic Beverages, regarding “Bring Your Own Bottle”
ITEM 14 – Ord. amending Ord. 623, Zoning, development known as “Courage & Grace” located at 300 West State Street
ITEM 15 – Ord. Approving the Final Plat of Savannah Hills, 3rd Addition
 
B. 2ND Reading –
ITEM 16 – Ord. amending Section 118.03, Chapter 118: Special Events
 
IX.   STANDING COMMITTEES
1.  Community Development – Minutes attached
2.  Public Works
3.  Public Safety
4.  Finance and Administration – Minutes attached
                        a) Motion to approve Warrant #349 in the amount of $1,459,473.70
5.  Parks/Environment
 
X.        EXECUTIVE SESSION – Occasionally, the Council may go into closed session in order to discuss such items covered under 5 ILCS 120/2 (b) which are as follows:  Legal Matters; Purchase, Lease or Sale of Real Estate; Setting of a price for sale or lease of property owned by the public body; Employment/appointment matters; Business matters or Security/criminal matters and may possibly vote on such items after coming out of closed session.
 
XI.       ACTION TAKEN ON EXECUTIVE SESSION ITEMS
 
XII.      ADJOURNMENT