City Council

 

The regular meeting was called to order at 7:01 p.m. by Mayor Gary Graham who led the Council in “The Pledge of Allegiance.”

 

Philip Goodwin, City Clerk, called the roll:  Gene McCoskey, present; Richie Meile, present; Jerry Albrecht, present; Robert Kueker, present; Jerry Mouser, present; Kevin Hagarty, present; Herb Roach, present; Matthew Smallheer, present; Michael Bennett, present; Courtney Marsh, present; Ray Holden, present; Ned Drolet, present; David Cozad, present; Harlan Gerrish, present.  A quorum was declared present.

 

APPROVAL OF MINUTES:  Mayor Graham asked for approval of the minutes.  Motion was made by J. Mouser and seconded by K. Hagarty to approve the minutes of October 19, 2015.  All ayes.  Motion carried.

 

PUBLIC HEARING – None scheduled.

 

RESIDENTS:  Mayor Graham asked if anyone wished to come forward to speak to the Council.

 

Jonathan Thorne from the VFW/Homecoming and Fall Association asked the Council for their support of the Christmas Illuminated Parade.  He voiced his concern about the city taking over the building and not being able to use the shed on city grounds to store their floats.

 

Mayor Graham replied that the building was in terrible repair and had to be cleaned out, as it posed a hazard.  He said the City attempted to contact the Association many times over three years, but no one responded.

 

H. Roach added he would like to work with them, as they did a lot of good work.  He agrees that they did need to clean out the building.  Mayor Graham said he did not oppose them, but no one had responded to numerous city requests.

 

G. McCoskey added that the building and the lack of response by the Homecoming Association had been discussed in the Public Works committee.  The building contents was a liability issue.

 

R. Kueker said he visited the site.  The association has done valuable things over the years.  He would like to see both sides come to a reasonable solution.

 

Roger Van Etten of the Homecoming Association also spoke.  He said they had a meeting several years ago in the mayor’s office, and he had requested a fire extinguisher but never received it.  He said they did try to clean up the building but there was a lot of stuff in it.

 

N. Drolet also spoke in support of the Homecoming Association.  He said many people enjoy the hometown feeling that the parade gives.  He added the parade is the kick off for the holiday season.

 

 

Clerk’s Report:  P. Goodwin asked for a motion to approve the following requests:

 

1.  Motion to approve the Parade Permit request from VFW Post 805, for the Veterans Day Parade scheduled on Wednesday, November 11, 2015 from 2:00 – 3:00 p.m. starting at the Community Park and ending at West 1^st and Oak

 

2.  Request from the O’Fallon Kiwanis Club to conduct a raffle from November 15, 2015 – January 30, 2016 for a wheelbarrow of alcohol

 

3.  Request from the VFW – Homecoming Association to conduct a parade on November 28^th from 6:00 – 9:00 p.m. starting at East 5^th Street and ending at the intersection of Oak and West 1^st Street (rain date – December 5^th)

 

G. McCoskey clarified that the approval was just for the parade, as the issue with the building has not been cleared up.  N. Drolet asked if they could get access to the shed, so they could have the parade.  Mayor Graham replied that it would be decided by the Council after the report and pictures are reviewed.

 

Motion by J. Mouser and seconded by K. Hagarty to approve the requests.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 14; Nos – 0.  Motion carried.

 

Mayor’s Report:   Mayor Graham had nothing to report.

 

 

Motion by J. Albrecht and seconded by J. Mouser to consider items 1 – 4 under the Omnibus Agreement (H. Roach asked for Item 5 to be considered separately).  All ayes. Motion carried.

       

Mayor Graham read the following:

Item 1- Resolution authorizing the City to raze the structures on the real estate commonly known as 115 Elm Street

 

Item 2 – Resolution authorizing the City Clerk to sign an IDOT Resolution for Use of Motor Fuel Tax (MFT) for road maintenance in CY2016

 

Item 3 – Resolution authorizing the Mayor to execute an Illinois Department of Transportation (IDOT) local public agency agreement for Federal participation for the Exit #14 Interchange

 

Item 4 – Resolution authorizing the Mayor and City Clerk to execute an agreement with Rhutasel & Associates, Inc. for professional services in the amount of $144,000 for the design of Simmons Road improvements, Phase 1 & 2, and an Illinois Department of Transportation (IDOT) Motor Fuel Tax (MFT) resolution appropriating funds for the Simmons Road improvement Project, Phase 1 & 2, in the amount of $1,600,000

 

Motion by J. Albrecht and seconded by J. Mouser to approve items 1 – 4 under the previous Omnibus Agreement.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, no; Cozad, aye; Gerrish, aye.  Ayes – 13; Nos – 1.  Motion carried.

 

Motion by J. Albrecht and seconded by G. McCoskey to approve item 5 – a Resolution authorizing the Mayor to execute an agreement with Trane authorizing the City to purchase roof top heating, ventilation and air conditioning (HVAC) units manufactured by Trane in the amount not to exceed $168,350.

 

N. Drolet does not think we are following the purchasing manual, and we did not buy locally, and we are exceeding the limit of going sole source.

 

H. Roach added that he spoke to Dale about the legality, but he still does not think it is in the best interest overall.  It is based on a school that was built in Maryland.  It was a sole bid and it was posted for bid in Oregon and Hawaii.

 

D. Funk replied that it was a national bid.  Parks and Public Works have also used the national bidding process.  It is the same as the State Purchasing System.  We are piggy-backing off of someone else’s bidding process in order to save money.

 

J. Albrecht said it was discussed at the last two Public Works meetings.  If we did not use the national bid, we would be required to create an RFP at an additional cost and the time of development of one.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, no; Mouser, aye; Hagarty, no; Roach, no; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, no; Cozad, aye; Gerrish, aye.  Ayes – 10; Nos – 4.  Motion carried.

 

 

 

 

Motion by J. Albrecht and seconded by J. Mouser to consider on 1^st Reading, Item 6, an Ordinance designating as a Local Historic Landmark, 101 Dartmouth Drive.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 14; Nos – 0.  Motion carried.

 

 

Motion by J. Albrecht and seconded by J. Mouser to table and refer to committee for more review of the wording of Item 8, an Ordinance amending Code of Ordinances, Chapter 120, Residential Rental Licenses.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 14; Nos – 0.  Motion carried.

 

Motion by J. Albrecht and seconded by J. Mouser to approve on 2^nd Reading, Item 7, an Ordinance amending Ord. 3898, Food and Beverage, correcting the penalty section.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 14; Nos – 0.  Motion carried.

 

 

Community Development:  J. Albrecht said the next meeting will be November 9th at 6:00 p.m. at the Public Safety Building.

 

Public Works:  G. McCoskey stated the next meeting will be held November 23rd at 7:00 p.m. at the Public Safety Building.

 

Public Safety:  C. Marsh said that they will meet November 9 at 5:00 p.m. at the Public Safety Building.

 

Finance/Administration:  M. Bennett said they met prior to this meeting.  Motion by M. Bennett and seconded by J. Albrecht to approve Warrant #336 in the amount of $888,735.42.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  Ayes – 14; Nos – 0.  Motion carried.

 

Parks and Environment:  R. Holden said they will meet Monday, November 9th at 5:30 p.m. at the Public Safety Building.

 

EXECUTIVE SESSION:  Mayor Graham announced there is no closed session tonight.

 

N. Drolet announced that the High School Band won the competition at the University of Illinois and received Best of Show, etc.  He also stated that last week’s Pumpkin Patch and Rotary Halloween parades were a success.

 

ADJOURNMENT:  Motion by J. Albrecht and seconded by K. Hagarty to adjourn.  All ayes.  Motion carried.

 

The meeting was adjourned at 7:30 p.m.

 

Submitted by,

 

 

 

__________________________

Philip A. Goodwin

City Clerk                                                                                                       

                                                                                                                               

Minutes recorded by

Maryanne Fair, Deputy City Clerk

Proper notice having been duly given