City Council

Meeting date:

Monday, March 21, 2016

O’FALLON CITY COUNCIL

MINUTES OF THE REGULAR COUNCIL MEETING

March 7, 2016

The regular meeting was called to order at 7:00 p.m. by City Clerk Goodwin who led the Council in “The Pledge of Allegiance.”

Philip Goodwin, City Clerk, called the roll: Gene McCoskey, present; Richie Meile, present; Jerry Albrecht, present; Robert Kueker, present; Jerry Mouser, present; Kevin Hagarty, present; Herb Roach, present; Matthew Smallheer, present; Michael Bennett, excused; Courtney Marsh, present; Ray Holden, present; Ned Drolet, present; David Cozad, present; Harlan Gerrish, present. A quorum was declared present.

City Clerk Goodwin announced that Mayor Graham was excused. He asked for a motion from the floor to appoint a Mayor Pro Tem. Motion by J. Albrecht and seconded by G. McCoskey to approve Alderman J. Mouser as Mayor Pro Tem. All ayes. Motion carried.

APPROVAL OF MINUTES: Mayor Pro Tem Mouser asked for approval of the minutes. Motion was made by J. Albrecht and seconded by K. Hagarty to approve the minutes of February 16, 2016. All ayes. Motion carried.

PUBLIC HEARING – None scheduled.

RESIDENTS: Mayor Pro Tem Mouser asked if anyone wished to come forward to speak to the Council.

V. Malare requested an update on the presidential street improvements. J. Taylor said all easements have been executed. The bidding will be in April and the start of construction will begin in May, if all goes well.

V. Malare asked if the Public Works department was ready for the upcoming heavy rains, and J. Taylor replied that they are prepared.

REPORTS:

Clerk’s Report: P. Goodwin read the following requests:

1. Request from St. Nicholas Church to conduct a raffle for the Nickfest from March 8 – May 21, 2016 for 100 chances

2. Request from O’Fallon Band Boosters to conduct a raffle for their Trivia Night on April 2, 2016 for a Split the Pot

3. Request from Lifelong Music in O’Fallon Schools to conduct a raffle for their event on March 10, 2016 for a Split the Pot

4. Request from VFW Post 805 to conduct a raffle from March 8, 2016 - December 31, 2016 for various cash prizes

5. Request from Knights of Columbus #592 to conduct a raffle from March 18, 2016 - March 25, 2016 for two bone-in hams

Motion by J. Albrecht and seconded by G. McCoskey to approve the requests. All ayes. Motion carried.

P. Goodwin then read a request from the Marine Corp League 74 (Under VFW Post 805) to conduct a roadblock on Saturday, May 7, 2016 from 8:00 a.m. – 4:00 p.m. at the intersection of Lincoln and State Street, as well as a request from the O’Fallon Fairview Heights Lions Club to conduct a roadblock on Friday, October 7, 2016 from 7– 9:00 a.m., 11:30 – 1:00 p.m., 3 – 5:30 p.m. and Saturday, October 8, 2016 from 11:00 a.m. – 1:00 p.m. at the intersection of Lincoln and State Street and North Smiley and State.

Motion by J. Albrecht and seconded by R. Kueker to approve the requests. All ayes, except for N. Drolet. Motion carried.

Mayor’s Report: Mayor Pro Tem Mouser asked for a moment of silence for Sheila Sullivan, wife of former city engineer Dennis.

Mayor Pro Tem Mouser asked Chief Van Hook to come forward. Chief Van Hook announced the recipients for the Chief’s Commendation: Telecommunicators Ebony Clemons, Michelle Foster and Melanie Kenyon and a civilian commendation to Jennifer Wolf who assisted the department in the apprehension of car robbery suspects on January 28, 2016. He introduced Daryl Ostendorf, the telecommunications supervisor, Lt. Rob Schmidke, and Captains Mark Berry and James Cavins. He also emphasized the importance of having a local 911 system.

RESOLUTIONS: Mayor Pro Tem said Item 3 will be held until after Executive Session.

Motion by J. Albrecht and seconded by G. McCoskey to approve Item 1, a Resolution authorizing the Mayor to enter into an agreement with Development Strategies, Inc. for consulting services for a contract in an amount not to exceed $8,000.

H. Roach asked about the two studies that were prepared in May for a feasibility study and in February for a Comprehensive Plan as he has not seen the results. He would like to review them before going further. M. Hutchison replied that the first study was done by Game On who approached the city about bringing in tournaments and joint ventures. The second study on the recreation center should come in next week. The third study will look at the economic impact from the revenue generated by traveling teams and the income from local participants. W. Denton added that the Council requested the economic impact on businesses and the local economy.

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, no; Smallheer, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye. Ayes – 12; Nos – 1. Motion carried.

Motion by J. Albrecht and seconded by G. McCoskey to approve Item 2, a Resolution authorizing the Mayor to enter into an agreement with Green Machine Lawn & Landscaping for Municipal Mowing in the amount not to exceed $2,075 per cycle.

R. Kueker asked about receiving only two bids and why it did not go to committee. M. Hutchison replied that this is the third cycle of a three year term. It just depends, as we do the same process of advertising. They have to be able to be bonded and carry insurance. It is a reoccurring contract, so they do not normally take this to the committee.

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Mouser, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye. Ayes – 13; Nos – 0. All ayes. Motion carried.

ORDINANCES:

1st Reading –

Motion by J. Albrecht and seconded by K. Hagarty to approve Item 4, an Ordinance amending Ord. 623, Zoning, development known as “CR Holland Commercial Real Estate Office” located at 718 West Highway 50. All ayes. Motion carried.

Motion by J. Albrecht and seconded by H. Gerrish to approve Item 5, an Ordinance approving the transfer of Volume Cap in connection with private activity issues and related matters.

2^nd Reading –

Motion by J. Albrecht and seconded by G. McCoskey to approve Item 6, an Ordinance adopting a new section 37.26 of Chapter 37 (Civil Emergency) regarding maintenance of the City’s Dispatch Call Center. All ayes. Motion carried.

Motion by J. Albrecht and seconded by K. Hagarty to approve Item 7, an Ordinance rescinding Ord. 3892, Towing Companies for the Department of Public Safety. All ayes. Motion carried.

STANDING COMMITTEES –

Community Development: Motion by J. Albrecht and seconded by G. McCoskey to approve the Special Event requests for the following:

a) Motion to approve the Special Event request from the International Assn. Legions of Honor to erect a tent in the Hilton Garden Inn parking lot for their Annual Convention on April 5 – 11, 2016, with conditions

b) Motion to approve the Special Event request from St. Nicholas to hold their NickFest on May 20^th and May 21^st at their location, with conditions (Includes Liquor License request)

c) Motion to approve the Special Event request from Walmart to maintain their Garden Center at their location from date of approval until July 30, 2016, with conditions

N. Drolet requested that item c be removed and voted separately.

Motion by G. McCoskey and seconded by K. Hagarty to amend the motion by removing item c and approving a and b. All ayes. Motion carried.

Motion by J. Albrecht and seconded by K. Hagarty to approve the Special Event request from Walmart to maintain their Garden Center at their location from date of approval until July 30, 2016, with conditions.

N. Drolet explained he has an issue about the parking spaces as Wal-Mart requested special consideration to have smaller spaces than what our standard requirements are to meet their needs. J. Albrecht remarked that he never heard of a complaint about their parking spaces. J. Mouser asked T. Shekell how long they have requested to have the Garden Center, and he answered about ten years. All ayes except for N. Drolet. Motion carried.

J. Albrecht said they will meet next Monday, March 14th at 6:00 p.m. at the Public Safety Building.

Public Works: G. McCoskey stated the next meeting is March 28th at 7:00 p.m. at the Public Safety Building.

Public Safety: C. Marsh said they will meet March 14th at 5:00 p.m. at the Public Safety Building.

Finance/Administration: Motion by J. Albrecht and seconded H. Roach to approve Warrant #345 in the amount of $920,685.36.

Parks and Environment: R. Holden said they will meet March 14^th at 6:00 p.m. at the Public Safety Building.

EXECUTIVE SESSION: Motion by J. Albrecht and seconded by R. Kueker to go into closed session on legal matters regarding threatened litigation.

Motion by J. Albrecht and seconded by K. Hagarty to approve Item 3, a resolution authorizing the transfer of Municipal real estate located immediately to the east of 502 West State Street.

ADJOURNMENT: Motion by J. Albrecht and seconded by K. Hagarty to adjourn. All ayes. Motion carried.

The meeting was adjourned at 7:49 p.m.

Submitted by,

__________________________

Philip A. Goodwin

City Clerk

Minutes recorded by

Maryanne Fair, Deputy City Clerk

Proper notice having been duly given

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