City Council

 

The regular meeting was called to order at 7:00 p.m. by Mayor Graham who led the Council in reciting “The Pledge of Allegiance.” 

 

Philip Goodwin, City Clerk, called the roll: Gene McCoskey, present; Richie Meile, present; Jerry Albrecht, present; Robert Kueker, present; Kevin Hagarty, present; Herb Roach, present; Matthew Smallheer, present; Michael Bennett, present; Courtney Marsh, present; Ray Holden, present; Ned Drolet, present; David Cozad, present; Harlan Gerrish, present.  A quorum was declared present.

 

APPROVAL OF MINUTES:  Mayor Graham asked for approval of the minutes.  Motion was made by J. Albrecht and seconded by K. Hagarty to approve the minutes of April 18, 2016.  All ayes.  Motion carried.

 

PUBLIC HEARING – None scheduled.

 

Mayor Graham requested that the order of items on his report be moved forward to accommodate the EMS personnel that are present.

 

Motion by M. Bennett and seconded by R. Meile to approve moving EMS to the front of the agenda.

 

Mayor Graham introduced the Mayor of the Day, Grace Fallon. She attends First Baptist Academy and is a 4^th grader.

 

Mayor Graham asked EMS to come forward, and Chief Van Hook spoke about the outreach programs with EMS. Tim McClain was introduced as starting the Explorer Post that is 100% Paramedic-driven.  They also showed the new EMS flag.

 

Mayor Graham read a Proclamation declaring May 16 – May 20, 2016 as “O’Fallon EMS Week”. He mentioned the Open House scheduled for May 18^th from 4 – 7 p.m. at the Taylor Road location. He added they have the best call times in the county.

 

Chief Van Hook introduced the new police officers, Benjamin Callahan and Adam Krack. Mayor Graham welcomed them, and added we have the best in the State.

 

RESIDENTS:  Mayor Pro Tem Mouser asked if anyone wished to come forward to speak to the Council.

 

Mayor Graham announced that several County Board members were in the audience.  He also welcomed former alderman, Jerry Mouser, who was in the audience. He stated that he was a tremendous alderman and thanked him again for his years of service.

 

 

Clerk’s Report:  P. Goodwin had no report.

 

Mayor’s Report:  

 

Mayor Graham asked District 90 representatives, John Wagnon, President of the School Board and Carrie Hruby, Superintendent of District 90, to come forward to give a presentation of the state of the schools. They also showed their new logo and tag line.

 

Mayor Graham followed with the comment that some of the top things that bring people to our city are the schools and the library. These anchor our school values.

 

Mayor Graham invited the representative from Delta Sigma Theta Sorority, Inc. to come forward to talk to the Council. The representative said they are a national organization and one of their programs provides mentoring to young men in the area. Two of the young men from O’Fallon Township High School shadowed Walter Denton for a day and were very appreciative. It gives them the knowledge of how a city is run.

 

Mayor Graham read a Proclamation declaring May 5^th as “Wake up America Day” in acknowledgment of the National Day of Prayer. Their theme this year is “Shout it Aloud”.

 

He also read a Proclamation declaring the month of May as Building Safety Month.

 

 

Motion by J. Albrecht and seconded by M. Bennett to consider Resolution Items 1 – 5 and 7 - 12 under the Omnibus Agreement.  All ayes.  Motion carried. 

 

J. Albrecht read the following resolutions:

 

Item 1 – Resolution authorizing the Mayor to execute an agreement with Haier Plumbing & Heating, Inc. for the Presidential Streets Stormwater Remediation – Phase 1 project in an amount of $708,136.20

 

Item 2 – Resolution authorizing the Mayor to execute an agreement with Rhutasel & Associates for Construction Services related to the Presidential Streets Stormwater and Street Improvements – Phase 1 in an amount not to exceed $27,000

 

Item 3 – Resolution authorizing the Mayor to execute an agreement with Haier Plumbing & Heating, Inc., for the Howard Place & Smiley Drainage Storm Sewer Interceptor (Phase 1) & related improvement in an amount of $527,429.65

 

Item 4 – Resolution authorizing the Mayor to execute an agreement with Lake Contracting, Inc., for the calendar year 2016 Concrete Replacement program in the amount of $94,242.32

 

Item 5 – Resolution authorizing the Mayor to execute an agreement with Christ Brothers Asphalt, Inc., for Street Resurfacing – CY2016 in the amount of $298,200.48

 

Item 7 – Resolution authorizing the Mayor and City Clerk to execute an IDOT Construction Engineering Services Agreement for Federal participation with Rhutasel and Associates in the amount of $12,300 for engineering services and for the use of MFT funds in the support of the 2015 Safe Routes to School Improvements

 

Item 8 – Resolution authorizing the Mayor to execute an agreement with Oates Associates, Inc. for the design of the Commerce Drive Apron Reconstruction Project in the amount of $23,000

 

Item 9 – Resolution authorizing the Mayor to execute an agreement with White & Borgognoni Architects for the Feasibility Studies of 200 South Lincoln Avenue & 255 South Lincoln Avenue at a cost of $16,050

 

Item 10 – Resolution authorizing the Director of Finance to secure a lease/purchase agreement for equipment/vehicles for FY2016/17

 

Item 11 – Resolution authorizing the Mayor to execute an agreement with the United States Department of Commerce, U.S. Census Bureau in an amount not to exceed $150,572

Item 12 – Resolution authorizing the Mayor to execute an agreement with Stopp & Van Hoy for auditing services for the year ending April 30, 2016 in an amount not to exceed $32,000

 

Motion by J. Albrecht and seconded by M. Bennett to approve resolutions Items 1 – 5 and 7 - 12 under the previous Omnibus Agreement.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye, Gerrish, aye.  All ayes.  Motion carried.

 

Motion by J. Albrecht and seconded by M. Bennett to approve Item 6, a Resolution authorizing the Mayor to execute an agreement with Trane for the purchase of Roof Top Heating, Ventilation and Air Conditioning (HVAC) units in the amount not to exceed $19,985.

 

H. Roach said we are using a bid for the second time from a facility in Maryland. He added we have two businesses within our community, but cannot bid on this. He does not think it is a best practice.

 

G. McCoskey replied that we did price the HVAC competitively and legally. The chosen company was the best for the taxpayer. The installation at City Hall had little to no problems.

 

Mayor Graham said his first responsibility is to the taxpayers in O’Fallon.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, no; Hagarty, aye; Roach, no; Smallheer, aye; Bennett, aye; Marsh, no; Holden, aye; Drolet, no; Cozad, aye, Gerrish, aye.  Ayes – 9; Nays - 4.  Motion carried.

 

 

 

Motion by J. Albrecht and seconded by M. Bennett to consider on 1^st Reading, Item 13 – 15 under the Omnibus agreement.  All ayes. Motion carried.

 

J. Albrecht read the following:

 

Item 13 - Ord. amending Chapter 116, Alcoholic Beverages, regarding “Bring Your Own Bottle”

 

Item 14 - Ord. amending Ord. 623, Zoning, development known as “Courage & Grace” located at 300 West State Street

 

Item 15 - Ord. Approving the Final Plat of Savannah Hills, 3^rd Addition

 

Motion by J. Albrecht and seconded by M. Bennett to approve on 1^st Reading, Item 13 – 15 under the previous Omnibus agreement. 

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye, Gerrish, aye.  All ayes.  Motion carried.

 

2nd Readings –

 

Motion by J. Albrecht and seconded by H. Gerrish to approve on 2nd Reading, Item 16, an Ordinance amending Section 118.03, Chapter 118: Special Events.

 

N. Drolet said he supports the intent of this ordinance change, as well as it is in the best interest of the citizens. He went on to say, however, we have reduced the ability of the aldermen to speak about it because it will not come to the floor.

  

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, no; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, no; Cozad, aye, Gerrish, aye.  Ayes 11; nays - 2.  Motion carried.

 

 

Community Development:  J. Albrecht stated they will meet at 6:00 p.m. May 9th at the Public Safety Building.

 

Public Works:  G. McCoskey stated they will meet May 23rd at 7:00 p.m. at the Public Safety Building.

 

Public Safety:  C. Marsh said they will meet May 9th at 5:00 p.m. at the Public Safety Building. 

 

Finance/Administration:  M. Bennett said they met prior to this meeting. M. Bennett made a motion seconded by J. Albrecht to approve Warrant #349 in the amount of $1,459,473.70.

 

ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye, Gerrish, aye.  All ayes.  Motion carried.

 

Parks and Environment:  R. Holden said they would meet May 9^th at 5:30 p.m. They will be reviewing some studies.

 

EXECUTIVE SESSION:   Mayor Graham stated there is no closed session.

 

ADJOURNMENT:  Motion by J. Albrecht and seconded by M. Smallheer to adjourn.  All ayes.  Motion carried.

 

The meeting was adjourned at 7:55 p.m.

 

Submitted by,

 

 

 

__________________________

Philip A. Goodwin

City Clerk                                                                                                                              

                                                                                                                                                           

Minutes recorded by

Maryanne Fair, Deputy City Clerk

Proper notice having been duly given