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City Countil

Meeting date: 
Tuesday, September 6, 2016
O’FALLON CITY COUNCIL
MINUTES OF THE REGULAR COUNCIL MEETING
September 6, 2016
 
The regular meeting was called to order at 7:00 p.m. by Mayor Graham who led the Council in reciting “The Pledge of Allegiance.” 
 
Maryanne Fair, Deputy City Clerk, called the roll: Gene McCoskey, present; Richie Meile, present; Jerry Albrecht, present; Robert Kueker, present; Kevin Hagarty, present; Matthew Gilreath, present; Herb Roach, present; Matthew Smallheer, present; Michael Bennett, present; Courtney Marsh, present; Ray Holden, present; Ned Drolet, present; David Cozad, present; Harlan Gerrish, present.  A quorum was declared present.
 
APPROVAL OF MINUTES:  Mayor Graham asked for approval of the minutes of August 15, 2016.  Motion was made by J. Albrecht and seconded by K. Hagarty to approve the minutes.  All ayes.  Motion carried.
 
PUBLIC HEARING – None scheduled.
 
REPORTS: 
 
RESIDENTS:  Mayor Graham asked if anyone wished to come forward to speak to the Council.
 
Vern Malare said he could not make the finance warrant review, but he had a couple of questions regarding some line items. Mayor Graham asked him to meet with the finance director afterward for details on the new fire truck equipment (Chief Saunders said it was for installation of lights and equipment) and the purchase of sand bags. S. Evans said they will need to look over the invoices.
 
Kelly Forbes came forward and said she had sent a letter to the aldermen regarding the geese and habitat modifications at the wastewater treatment facility. She asked that they give it consideration.
 
Clerk’s Report:  Deputy City Clerk Fair read the following requests:
 
  1. Request from OTHS to hold their Homecoming Parade on September 21, 2016 from 5:45 – 6:45 p.m. starting from the school parking lot and traveling down Lincoln to 3rd and returning to Smiley and OTHS
     
  2. Request from O’Fallon Underwater Search and Recovery Team to conduct a roadblock on November 25 and November 26, 2016 from 8:00 a.m. – 12:00 p.m. at the intersection of State and Lincoln pending insurance verification
 
  1. Request from Mandy’s Bar to conduct a raffle for various prizes in conjunction with the American Dart Association Area 622 for a fundraiser on September 17th for the family of Samantha Boeckelman (Injuries from a car accident). Prize to be awarded at Mandy’s Bar
     
  2. Request from District 90 Bands to conduct a raffle on September 10th for Split the Pot at the KC Hall at 402 East Hwy 50
     
  3. Request from Habitat for Humanity (O’Fallon area) to conduct a raffle for a children’s playhouse from September 7, 2016 – October 29, 2016. Prize to be awarded at Carriel Junior High
     
    Motion by M. Bennett and seconded by R. Meile to approve 1, 3, 4 and 5 requests. All ayes. Motion carried.
     
    Motion by M. Bennett and seconded by G. McCoskey to approve request number 2.  All ayes except for N. Drolet.
     
    Mayor’s Report:   Mayor Graham had nothing to report.
     
    M. Bennett announced his resignation. His last meeting will be September 19th.  Mayor Graham congratulated him on his upcoming marriage and thanked him for the over twenty years of service to the O’Fallon community.
     
    RESOLUTIONS: 
     
    Motion by J. Albrecht and seconded by M. Bennett to consider item 1, a Resolution approving the release of Executive Session minutes.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    Motion by J. Albrecht and seconded by M. Bennett to consider item 2, a Resolution recommending Schedule B of the Executive Session minutes remain closed because the need for confidentiality still exists, as well as the approval of the destruction of audio and video recordings where more than eighteen months’ have elapsed.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    Motion by J. Albrecht and seconded by D. Cozad to consider item 3, a Resolution authorizing a City official to execute an agreement with BoardDocs for agenda automation software, BoardDocs Pro, for an annual fee of $12,000.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    ORDINANCES:
     
    1st Reading – Motion by J. Albrecht and seconded by H. Gerrish to consider on 1st Reading, item 6, an Ordinance declaring certain vehicles and equipment as surplus property for sale and/or disposal pursuant to 65 ILCS 5/11-76-4, a 1999 Ford Taurus, VIN 1FAFP532XXG241815, a 2003 Ford Explorer, VIN 1FMDU72K93ZB47412
    a 2007 Mower model ATM72LC07A20 and various computer equipment and supplies.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    Motion by J. Albrecht and seconded by G. McCoskey to consider on 1st Reading, item 7, an Ordinance amending Ord. 3834, Personnel Code, by adding Section 612 – Identity Protection, and amending sections 107, 108, 111A, 112, 510, 701 and 703.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    2nd Readings –
     
    Motion by J. Albrecht and seconded by R. Kueker to approve on 2nd Reading, item 8, an Ordinance annexing certain territory containing approximately 8.107 acres located at 120 and 130 Behrens Drive.
     
    ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
     
    STANDING COMMITTEES –
     
    Community Development:  Motion by J. Albrecht and seconded by M. Bennett to approve the following requests:
     
  4. Special Event request from Peel Brewing Company to conduct an Oktoberfest at 104 South Cherry Street on October 1, 2016 (includes outdoor liquor request)
     
  5. Special Event request from the VFW Post 805 to conduct a POW/MIA Recognition Ceremony on September 17, 2016 from 8 – 3:00 p.m.
 
All ayes. Motion carried.
 
J. Albrecht stated the committee will meet September 12th at 6:00 p.m. at the Public Safety Building.
 
Public Works:  G. McCoskey stated they will meet two weeks from now at the Public Safety Building.
 
Public Safety:  C. Marsh stated they will meet next Monday at 5:00 p.m. at the Public Safety Building.
 
Finance/Administration:  M. Bennett made a motion seconded by J. Albrecht to approve Warrant #357 in the amount of $1,496,438.85.
 
ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
 
Parks and Environment:  R. Holden said they will meet next week.
 
Mayor Graham also announced the United Way campaign and hoped everyone would participate.
 
EXECUTIVE SESSION:   Mayor Graham announced purchase of real estate and setting a price for selling property owned by the City.
 
Motion by J. Albrecht and M. Bennett to go into closed session.
 
ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
 
Council went into closed session at 7:17 p.m. and returned at 7:33 p.m.
 
Motion by J. Albrecht and seconded by R. Kueker to approve item 4, a Resolution authorizing the purchase certain real estate known as Fairwood East Pool, parcel: 04-19.0-405-004.
 
ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
 
Motion by J. Albrecht and seconded by M. Bennett to approve item 5, a Resolution authorizing the City of O’Fallon to enter into a Real Property Sale Agreement for property located on Green Mount Road.
 
ROLL CALL: McCoskey, aye; Meile, aye; Albrecht, aye; Kueker, aye; Hagarty, aye; Gilreath, aye; Roach, aye; Smallheer, aye; Bennett, aye; Marsh, aye; Holden, aye; Drolet, aye; Cozad, aye; Gerrish, aye.  All ayes.  Motion carried.
 
Mayor Graham added that under the law they are still negotiating the agreement, so we cannot talk about it.
 
ADJOURNMENT:  Motion by M. Bennett and seconded by K. Hagarty to adjourn.  All ayes.  Motion carried.
 
The meeting was adjourned at 7:36 p.m.
 
Submitted by,
 
 
 
__________________________
Philip A. Goodwin
City Clerk                                                                                                                              
                                                                                                                                                           
Minutes recorded by
Maryanne Fair, Deputy City Clerk
Proper notice having been duly given