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City Council

Submitted on March 31, 2016 - 1:38pm
Revised on March 31, 2016 - 1:44pm
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Date: 
Monday, April 4, 2016 - 7:00pm
CITY COUNCIL MEETING

A G E N D A

Monday, April 4, 2016

7:00 P.M. – Council Chambers

                                                                                                                       

I.              CALL TO ORDER

 

II.          PLEDGE OF ALLEGIANCE

 

III.         ROLL CALL

 

IV.       APPROVAL OF MINUTES –         March 21, 2016

 

V.        PUBLIC HEARING – None scheduled

                                   

VI.       REPORTS

A.   Residents of O’Fallon – This portion of the City Council meeting is reserved for any resident wishing to address Council. The Illinois Open Meetings Act (5 ILCS 120/1) mandates NO action shall be taken on matters not listed on this agenda, but Council may direct staff to address the topic or refer the matter to a committee. Please provide City Clerk with name & address; speak into microphone; limit presentation to 3 minutes; and avoid repetitious comments. Thank you.

                       

  1. Clerk’s Report

    1.  Motion to approve the request from McKendree University to conduct a raffle for miscellaneous items on April 9, 2016 at the Knights of Columbus on Old Collinsville Road

    2.  Motion to approve the request from Ainad Arab Patrol Shriners to conduct a raffle on April 16, 2016 for miscellaneous items in a silent auction

    3. Motion to approve the request from Laverna Evans PTO to conduct a raffle for an American Girl doll on April 15, 2016

    4. Motion to approve the roadblock request from VFW Post 805 on April 23, 2016 from 8:00 a.m. – 4:00 p.m. at the intersection of State and Lincoln pending supporting documentation and insurance

     

  1. Mayor’s Report

    1.  Welcome to the Scouts

    2.  Proclamation declaring the week of April 11, 2016 as National Telecommunicator Week

     

VII.      RESOLUTIONS –

ITEM 1 – Resolution to declare a surplus of funds in the Special Tax Allocation Fund for the City’s Tax Increment Financing Redevelopment Project Area (TIF District #3 Central Park)  staff

 

ITEM 2 – Resolution authorizing the mayor to execute an agreement with Millennia Professional Services of Illinois, Ltd., for additional surveying and engineering services for East 2nd Street   staff

 

ITEM 3 – Resolution authorizing the Mayor to execute an agreement with Horner & Shifrin for the design of the City Hall generator in an amount of $12,500.00  staff

 

ITEM 4 – Resolution authorizing the Mayor to execute an agreement with George L. Crawford & Associates (d/b/a CBB) for the Old Vincennes Trail – Scott Troy Road – Borchers Lane intersection study (in an amount not to exceed $7,250.00

 

ITEM 5 –Resolution authorizing the mayor to execute an agreement with L. W. Contractors, Inc., for the West Washington Street sewer replacement project in an amount of $169,738.00 based on the unit prices bid    staff

 

ITEM 6 – Resolution authorizing the Mayor to execute an agreement with Volkert, Inc., for real estate appraisals limited to not to exceed $50,000.00 in value for any separate task or work order   staff

 

VIII.  ORDINANCES  

  1. 1st reading –

ITEM 7 – Ord. budgeting for all corporate purposes of the City of O’Fallon, St. Clair County, Illinois for the fiscal year beginning May 1, 2016 and ending April 30, 2017

staff

ITEM 8 – Ord. approving the Final Plat of the Reserves of Timber Ridge – Phase 2A

staff

ITEM 9 – Ord. approving the Final Plat of Illini Trails, 3rd Addition, Plat 1

staff

ITEM 10 – Ord. approving the Final Plat of Lake St. Ellen’s Plaza

staff

 

B. 2ND Reading – No 1st readings brought forward

 

IX.   STANDING COMMITTEES

1.  Community Development – Minutes attached - Motion to approve the Special Event request from Keller Farms, Inc. to operate a Sweet Corn Stand from June 15, 2016 through August 15, 2016

2.  Public Works – Motion to approve the two Communications Hub HVAC units from Bel-O in the amount of $10,980

            Motion to approve the purchase of three generators from Butler Supply in the amount of $30,980.49

3.  Public Safety

4.  Finance and Administration – Minutes attached

                        a) Motion to approve Warrant #347 in the amount of $ 570,768.62

 

5.  Parks/Environment

 

X.        EXECUTIVE SESSION – Occasionally, the Council may go into closed session in order to discuss such items covered under 5 ILCS 120/2 (b) which are as follows:  Legal Matters; Purchase, Lease or Sale of Real Estate; Setting of a price for sale or lease of property owned by the public body; Employment/appointment matters; Business matters or Security/criminal matters and may possibly vote on such items after coming out of closed session.

 

XI.       ACTION TAKEN ON EXECUTIVE SESSION ITEMS

 

XII.      ADJOURNMENT